Job Description

HR Administrative Coordinator - Commissary Kitchen


About Us

Summerhill Market is a boutique grocery store chain in Toronto that specializes in scratch-made prepared foods and on-trend ingredients. Our Commissary Kitchen, located near DVP & Lawrence, is the heart of our operations -- producing the gourmet meals, baked goods, and catering that define the Summerhill Market brand.


We are seeking a highly organized and detail-oriented HR Administrative Coordinator to support our Director, Plant Manager, and Senior Management Team. This key role provides broad administrative and HR coordination support to a team of over 150 employees, ensuring smooth operations across logistics, maintenance, HR, production, finance, and customer service. The ideal candidate thrives in a fast-paced environment, demonstrates strong initiative, and enjoys taking ownership of day-to-day coordination and communication between departments.


Key Responsibilities

Supporting the Director, Plant Manager, and senior leaders with administrative tasks, scheduling, correspondence, and meeting coordination Coordinating delivery logistics and managing a team of ~5 drivers, ensuring timely and accurate routing across multiple store locations Maintaining accurate employee files, attendance records, schedules, and HR documentation Assisting with the full employee lifecycle -- recruitment, onboarding, training coordination, and offboarding documentation Assisting leadership with employee relations and disciplinary documentation, maintaining confidentiality and compliance Coordinating equipment, facility, and vehicle maintenance -- scheduling repairs and liaising with vendors to ensure timely resolution Processing invoices, tracking expenses, and supporting general accounting documentation Handling internal inquiries, including employee requests, store communications, and catering-related customer service needs Liaising with Head Office departments (HR, Finance, IT, Marketing) to ensure consistent processes and clear communication Performing data entry, record-keeping, reporting, and other administrative duties as required Supporting special projects, holiday scheduling, and operational initiatives as needed

Requirements

3+ years' experience in HR coordination, administration, or logistics support (experience in food production, grocery, or manufacturing an asset) Strong understanding of HR administration and record management Experience with logistics coordination, scheduling, or dispatch operations preferred Excellent organizational, communication, and multitasking skills Tech-savvy with proficiency in MS Office Suite; experience with

ADP, ERP, or scheduling/dispatch software

is an asset Detail-oriented, resourceful, and proactive with strong problem-solving abilities Comfortable working in a fast-paced environment and managing competing priorities Ability to handle confidential information with discretion and professionalism Post-secondary education in Business, HR, or Administration preferred Flexibility to work extended hours during peak seasons or special projects

Perks

Company-paid benefits Weekly pay Employee discount on all products Daytime hours with seasonal flexibility Supportive, team-oriented workplace culture that values collaboration, growth, and initiative

Equity Statement

At Summerhill Market, we are an equal opportunity employer that values and encourages diversity in the workplace. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other characteristic protected by local law. Should you require an accommodation at any point during the recruitment process, please let us know and we will be happy to accommodate.


The purpose of this document is to provide a general summary of essential responsibilities for this position and is not an exhaustive list. Duties, assignments, and other responsibilities may differ for similar positions based on business needs of each location.


Job Types: Full-time, Permanent


Work Location: In person