Job Description

Prolific Graphics - Join Our Dynamic Team

Prolific Graphics is seeking an experienced Direct Mail / Variable Data Processor to enhance our team. We offer a collaborative and supportive environment, comprehensive benefits, and a group of fantastic colleagues. This position is ideal for candidates with hands-on experience in the direct mail or print industry who are detail-oriented, customer-focused, and eager to take on new challenges in a fast-paced production setting.

Position Summary

The Direct Mail / Variable Data Processor is responsible for preparing, verifying, and processing electronic variable data for mailing projects according to postal standards. This role works closely with the production team, sales, and customer service representatives, ensuring data accuracy and smooth project flow. The ideal candidate will have direct experience in mail preparation and variable data processing.

Key Responsibilities

Prepare both addressed and unaddressed mail, ensuring compliance with Canada Post and USPS requirements. Review and verify customer databases to confirm all necessary variable data elements are present and properly formatted for intended mailings. Utilize postal-certified software to validate addresses, optimize accuracy, and secure the most advantageous postage rates. Set up and prepare files for variable output, such as labels and personalized letters, using established templates and industry software. Produce required reports, labels, and documentation for mail preparation and transmit final data to Canada Post/USPS as needed. Stay current with postal regulations, industry standards, and best practices through ongoing research and communication with postal representatives. Provide guidance to sales, customer service, and production teams on variable data and mail specifications, supporting project planning and issue resolution. Review and approve all mail package components (e.g., inserts, letters, envelopes) prior to print production.
Qualifications and Skills

Proven experience in direct mail production, variable data setup, or print/mail industry operations (required). Familiarity with postal regulations and mail preparation practices (strong asset). Proficiency with desktop publishing and data merge tools (e.g., Adobe InDesign, MS Word, Excel). Exceptional attention to detail and strong organizational skills, with the ability to manage multiple projects and prioritize deadlines. Effective communicator, able to collaborate productively with team members, sales, and clients. Ability to adapt to change, demonstrate a positive attitude, and embrace continuous improvement. Commitment to ongoing learning and professional development within the mail and print industry.
Employment Details

Job Type: Full-time, Permanent Schedule: 8-hour day shifts, Monday to Friday Location: On-site at Prolific Graphics Benefits: Dental care, extended health care, on-site parking, RRSP matching
Preferred Experience

Direct mail production or variable data processing: 2+ years Adobe InDesign: 1 year (preferred) Microsoft Excel: 3 years (preferred)
If you are a detail-oriented professional with experience in direct mail or print operations--and are looking to join a forward-thinking team, we encourage you to apply.

Job Types: Full-time, Permanent

Pay: $18.00-$22.00 per hour

Benefits:

Casual dress Dental care Employee assistance program Extended health care Life insurance On-site parking RRSP match Tuition reimbursement
Experience:

Adobe InDesign: 1 year (required)
Work Location: In person