Job Description

Job #:
7034
Division:
Development
Vacancy Type:
Full-time Permanent
Affiliation:
Union: CUPE 79
Contract Length:

Grade:
04
# of Vacancies:
1
Salary/Hourly:
31.91
Work Details (Days/hours):
Monday to Friday 35 hours per week
Posted Date:
08/08/22
Existing or New:
Existing
Deadline to Apply:
22/08/22
Make a difference Do you see yourself working for one of the largest social housing providers in North America that is dedicated to improving the lives of its residents? Are you a dynamic, service oriented individual who is eager to learn and expand on current skill sets? If this sounds like you, then we have an opportunity you won’t want to pass up!

We are looking for a Development Assistant to provide sound administrative assistance and program support to a team of Senior Development Managers and Senior Construction Managers in charge of the municipal approvals, development and construction of a significant number of residential and mixed-use projects within the City of Toronto. The successful candidate will coordinate all administrative operations to support the Development team and related reporting tasks in a manner that aligns with TCHC’s tenant focused culture. Development initiatives consist of a mix of high-rise and low-rise multi-family residential units, and street retail. Projects are developed with an intentional balance of affordable rental, affordable ownership and market housing in both high-rise and low-rise building forms. The Development Division is a fast-paced work environment and as such you must be extremely organized, able to deal with competing priorities and have excellent communication and time management skills. You will handle highly confidential and sensitive information concerning real estate, development and construction matters. You are a self-starter and will be required to work with a high degree of independence, utilizing tact and good judgment. The Development Assistant position is a progressive opportunity to become exposed to and further involved in the active development portfolio of Toronto Community Housing.

What you’ll do

• Maintain electronic and paper filing system for current projects
• Manage a schedule of real estate development matters and deadlines
• Maintain project schedules and prepares project updates, presentations and briefing notes for project managers and directors
• Coordinate meetings, prepares and circulates meeting minutes for project managers and directors
• Coordinate meetings for internal and external parties including City staff
• Process payments and invoices
• Prepare confidential memos, reports and correspondence
• Conduct research and compiles statistical information regarding real estate and land development (using Realnet, Urbanation, City of Toronto development reports, etc.)
• Respond to a variety of verbal and written inquiries from internal and external stakeholders including: TCH staff, project consultants, external organizations and the general public
• Prioritize workload and activities to meet deadlines for multiple managers and directors
• Working as a member of the Divisional administrative team, applies initiative and utilizes independent judgment in performing tasks with minimal supervision
• Provide logistical support and assist with the organization and execution of divisional, corporate, tenant or community consultation events. (i.e. prepares communication materials, displays and equipment); attendance at some evening and weekend events is required
• Promote and incorporate tenant participation, community development, anti-racism, anti-ableism and health and safety in all work practices and change initiatives
• Undertakes special assignments

What you’ll need

• Minimum of three (3) years of progressive administrative experience
• Post-secondary degree or diploma in a relevant field of study (urban planning, architecture, engineering) or work experience in a comparable office setting is an asset
• Demonstrated knowledge of office procedures and manual/electronic filing systems and budgets
• Experience with and/or familiarity with development and/or construction industry and processes
• Superior time management skills and an ability to multi-task and deal effectively with competing demands
• Ability to prioritize conflicting tasks, meet simultaneous demands and deal with conflict/confrontations or other difficult situations in a results driven environment
• Proven customer service skills to respond to enquiries from a variety of internal and external stakeholders and from people of diverse language and cultural backgrounds
• Demonstrated oral and excellent written communication skills are required to conduct research, design presentations/graphics materials, generate reports, compose correspondence and respond to information requests from a wide range of internal and external contacts
• Computer proficiency to utilize numerous software packages to design presentations and generate various statistical displays and graphics (i.e. MS Word, Excel, Microsoft Project, PowerPoint, Access Adobe, InDesign etc.)

What’s next Once you apply, we’ll review your resume and cover letter to determine if your skills and experience match the qualifications for the role. Only qualified candidates will be contacted to move forward in the hiring process. If you are contacted, the process will include an interview, written/practical test, and reference check. Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. The first stage of the recruitment process will be an assessment. Candidates must score 70% or higher to be considered for the interview. Successful candidates will be determined based on score and where applicable, union seniority. Note: not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles. Please note: TCHC has a mandatory vaccination policy wherein staff are required to be fully vaccinated against COVID-19 with the exception of employees with approved accommodations. NDS