Job Description

Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.
NLHealthServices.caJob Summary
The position provides advanced confidential administrative support to the Senior Director, Financial manager and legal team to ensure smooth and efficient operation of the Provincial Medical Services office as well as the overall Medical Services department. In carrying out these functions, the incumbent plays an integral role in month-end reporting activities, audit preparation processes and database entry and management. The candidate will also collect data through computerized system(s), manipulate data, prepare reports for government, and distribute to requesting representatives from government for various projects and reports. Project work and quality improvement activities are also integral components of the work for this position. This includes the development of program reports, key performance indicators and data related to program evaluation. As well as encompassing a full range of office administrative functions including production of correspondence, reports, and presentations. Strong computer skills are required. The candidate will maintain the Senior Director\'s and managers\' calendars, organize meetings, prepare agendas; record minutes and carry out necessary follow-up. The candidate will organize and maintain effective file management systems, handle routine correspondence, and will be the first contact to the Department ensuring appropriate referral and follow up. This position will have daily interactions with Senior Executive, Directors, and Managers, staff, internal and external clients.There may be a need to work hours beyond the normal work week including evenings or weekends.Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally moves or lifts objects between 1- 5 lbs. such as pens, paper, file folders, or boxes.
Constantly sits to a desk performing paper/computer work, making or answering a telephone or responding to emails; occasionally walks or stands to observe or to consult with other staff.
Regularly performs fine finger/precision computer work requiring steadiness and accurate movement/control.
Visual and hearing concentration is required to observe, consult with staff, to work on documents or to listen to staff/public on the telephone or in person.Job Qualifications
Completion of a recognized/approved three-year Business Management program is required.
Minimum of three years\' experience within the last five years working in a progressively responsible clerical role, including experience in data collection, analysis and reporting, is required.
Demonstrated effective problem solving, organizational, analytical, oral and written communication skills.
The ability to work independently using required tools and contract commitments; considerable initiative and judgment; and strong attention to detail.
Demonstrated ability to build and maintain effective working relationships.
Demonstrated proficiency in Microsoft Office Products in particular advanced skills in Excel, especially the ability to manipulate data and prepare reports.
A satisfactory record of work performance and attendance is required.Apply online at https://employment.easternhealth.caUpon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediatelyTo become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.Contact Information for Recruitment Related Inquiries:Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

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