Job Description

Job Summary:
The Department Assistant provides administrative support to various program instructors, the Director School of Trades, Operations Manager, new applicants, students, and the public. Reporting to the Operations Manager, duties include: student pretesting; maintaining program waitlists and initiating registration process; maintaining accurate records for registered students and all program requirements; administering and supervising student testing; providing all necessary student/program reports; evaluating and implementing program procedures; liaising with Skilled Trades BC and WorkBC main apprenticeship registration office; assisting in developing marketing strategies for each program area; attending and taking minutes at assigned meetings; answering and/or re-directing complex telephone and in-person enquiries.

The Assistant will be required to work at the Trades & Technology Centre in Chilliwack and may also be required to work shifts at other UFV campus locations.

Qualifications:
Completion of a recognized certificate in office administration from a recognized post-secondary institution.

Minimum three (3) years of related work experience.

Experience in a busy, service-oriented, trades training office environment is preferred.

Excellent knowledge of written and verbal English and office practices and procedures.

Working knowledge of the BC Apprenticeship System, Entry-Level Trades Training, Trades Training BC waitlist management system, TerminalFour (T4) Content Management System (CMS) as well as Banner 9 system, is preferred.

Ability to problem solve and function effectively in a busy, diversified work environment.

Advanced knowledge of various software applications, primarily Microsoft Office (Word, Excel and PowerPoint), Outlook calendar/email.

Able to communicate effectively (written and oral) and superior time management and organizational skills.

Able to work to multiple deadlines with a high degree of accuracy and attention to detail.

This position will also perform other duties as assigned.

About UFV:
The University of the Fraser Valley is located on the traditional territory of the Halq\'em\xc3\xa9ylem-speaking peoples. We express our gratitude and respect for the honour of living and working in St\xc3\xb3: lo T\xc3\xa9m: \xc3\xa9xw (St\xc3\xb3: lo Land; St\xc3\xb3: lo World). In all that we do, UFV strives to support and honour the St\xc3\xb3: lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW \xe2\x80\x94 which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC\'s top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to careers@ufv.ca . Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.