Job Description

Date Posted: 09/22/2022
Req ID: 27477
Faculty/Division: Faculty of Arts & Science
Department: ARTSC: Ofc of the Dean
Campus: St. George (Downtown Toronto)
Position Number: 00042854

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Governance and Curriculum Services office provides research, policy analysis and development, and records management functions for the governing body of the Faculty, ensuring strict confidentiality. The office has two main areas, Governance; and Academic Integrity and Petitions. The Governance area provides for formal secretariat support to meetings of Faculty Council and its standing committees, ensuring governance bodies have the necessary information to engage in substantive discussions and to make informed decisions. The Academic Integrity and Petitions area manages appeals tribunals, the pre-hearing preparation of student appeals files on academic standing, the inclusion of documents or other evidence and the jurisdiction of governance bodies to hear an appeal.

Under the direction of the Associate Director, Governance and Curriculum Services, the Curriculum and Governance Coordinator incumbent administers the day-to-day client service and administrative processes concerning changes to the Arts & Science undergraduate and graduate curriculum. This includes the approval process for academic change, the successful publication of the undergraduate Arts & Science Calendar, and the transmission of approved changes to graduate curriculum for publication in the School of Graduate Studies Calendar.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Handling sensitive and/or confidential information
• Maintaining information on digital platforms
• Taking and distributing meeting minutes
• Writing routine documents and correspondence
• Delivering presentations to promote programs, opportunities and/or initiatives
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of recent and related administrative experience in a university or comparable work environment.
• Experience working closely with university faculty and administration.
• Experience advising clients on deadlines and use of administrative tools and technology.
• Experience with the use of digital platforms such as Curriculum Management (CM) and/or Calendar Publisher (CP).
• Experience in developing and presenting orientation information to a wide range of audiences.
• Experience updating content on the web.
• Experience taking meeting minutes.
• Demonstrated skills in developing readable, written instructional/informational resources in print and on the web.
• Experience organizing orientation workshops.
• Excellent communication skills, both written and oral
• Skills in producing and giving orientation presentations to small or large groups
• Excellent interpersonal skills with demonstrated service skills and professionalism among peers, academics and students.
• Excellent problem-solving skills
• Superior organizational and time-management skills
• Strong computer skills with knowledge of standard office software (e.g., MS Office applications or equivalents) as well as web-based content management systems and platforms (e.g., Drupal).

To be successful in this role you will be:

• Accountable
• Cooperative
• Diligent
• Efficient
• Multi-tasker
• Organized
• Resourceful

Note: This is a term position October 2022 - July 2023

Closing Date: 10/03/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .