Job Description

Department

College of Natural and Applied Sciences - Office of Education

Salary range

$54,977.40 to $74,669.16

Hours per week

35

Grade

8

Posted date

July 2, 2025

Closing date

July 14, 2025

Position Type

Full Time - Operating Funded

Description

---------------


This position is a part of the Non-Academic Staff Association (NASA).


This position offers a comprehensive benefits package.

Location -

This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the College of Natural and Applied Sciences (CNAS)

The College of Natural and Applied Sciences (CNAS) spans the entire range of scientific teaching and research, from pure and fundamental discovery that advances our understanding of the world around us to the direct application of science and technology that transforms and improves lives and sustains the environment. CNAS is home to over 14,000 undergraduate students and 3,000 graduate students through the Faculties of Agricultural, Life & Environmental Sciences; Engineering; and Science. The Office of Education is comprised of administrative teams that provide academic services related to course scheduling and timetabling, student systems, academic integrity and discipline, governance and academic initiatives, and graduate administration.

Position Summary

Reporting to the Director, Office of Education, the Course Scheduling and Timetabling Coordinator (CSTC) provides dedicated support to academic units in the College, working collaboratively with academic and administrative leaders to construct an academic timetable that best meets the needs of students (undergraduate and graduate), instructors and academic programs. They ensure that class and exam scheduling, enrollment restrictions, and space assignments are accurately reflected in Campus Solutions.


They are also responsible for documenting timelines, room booking, and exam planning processes, and ensuring that those procedures are in practice and completed to schedule. By providing expert policy and business process support, the CSTC is seen as a knowledge expert who works proactively to resolve issues and continually improve processes. Through this understanding of process, the CSTC is well positioned to provide superior service across Faculties and Departments as well as liaising with the Registrar's Office.

Duties

Gather data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments, and ensure effective course and timetable decisions. Manage the development of a Course Master Timetable to maximize teaching efficiency, minimize course conflicts, and provide consistent course management across the College. Create and maintain term-by-term schedules for each academic program offered by the Faculties in the College to facilitate conflict-free schedules and to assist with optimizing student, instructor, and facility schedules. Maintain a detailed understanding of Campus Solutions to be able to problem-solve and troubleshoot errors and work with the Exams & Timetabling Centre of Expertise (ETT) to do so when warranted. Monitor enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle. Act as the first point of contact for all course scheduling and timetabling matters Respond to specific inquiries from faculty and academic leaders. Provides information related to class scheduling and timetabling for the entire College. Provide statistical reports for analysis and planning purposes. Reference policy and procedure information as needed from avenues such as Faculty Councils, the University Calendar, UAPPOL, and GFC. Maintain area/program records. Develops and maintains file systems that provide effective course management and teaching support. Review proposed changes to courses or programs for the University Calendar and consider implications (e.g., impacts to class scheduling, graduation requirements, other Faculties, and other areas of the Calendar that will need amendment), draft appropriate documents and/or correspondence, and respond with recommended updates.

Qualifications

Undergraduate degree; an equivalent combination of education and experience may be considered. Two years' experience in a related role. Demonstrated ability to develop positive and professional working relationships with both internal/external clients and stakeholders at all organizational levels. Ability to work independently and to build and maintain professional working relationships as a trusted team member and positive representative of the College. Advanced knowledge and proficiency in PeopleSoft (Campus Solutions) and Microsoft Office, especially Excel, are essential. Knowledge of Google Suite is an asset. Strong knowledge of University policies and procedures. Excellent communication (oral and written), interpersonal and organizational skills. Proven ability to multitask, prioritize, work independently and develop strategies to solve problems while maintaining superior accuracy. Strong analytical and organizational skills, including problem assessment and escalation. Demonstrated excellence in paying attention to detail. Ability to work with multiple stakeholders and to coordinate competing demands. Knowledge of admissions and course registration processes, academic program requirements, and calendar changes.


At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.


We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.



All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms--physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.



The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.



L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.

Note:

This opportunity will be available until midnight July 14, 2025, Edmonton, Alberta local time.