Job Description

Corporate Services Specialist - Must be located in Metro Vancouver *As this role involves managing our Vancouver space, we have a requirement for you to be full-time in the office.*
Hi, my name is Sheryl Schneider, the Director of Corporate Services at Versett. We are looking for a Corporate Services Specialist to join our team. As a member of our global team, you will be working closely with team members and role holders to shape world-class solutions and experiences for our clients. You bring a rigorous focus on the details and user needs without losing sight of the big picture.
At Versett, we have a mission to be the preferred partners of ambitious organizations looking to grow in the modern technology-driven economy. We are a team of tight-knit individuals focused on creating meaningful work collaboratively while continuing to grow and learn as individuals. Our passion for design goes beyond daily work to create a culture of constant learning and growth. You can expect weekly meetups to talk about the latest trends, tools and topics. And you’ll have the opportunity to influence and help grow our presence in the technology space.
As a Corporate Services Specialist, you will take a leading role in managing the efficient day-to-day operations of the Versett Vancouver office, support the development of our corporate policies and procedures, as well as join our People & Culture team in supporting and caring for our team members. At the forefront of the role, this individual is a key part of the Versett experience for employees, clients, partners and many others. Everyone should receive an exceptional experience interacting with us. This role coordinates with many role holders internally and externally of Versett so teamwork and clear communication is critical.

You will be working closely with myself and occasionally:

• Recruitment Coordinator - Kristi Zuo
• Director of People & Culture - Daria Bukreeva
• VP of People & Culture - Jessie Hurd

Responsibilities
Corporate Services Support

• Support our team and managers on matters relating to corporate services as outlined in Company policies and procedures, e.g. business travel, subscriptions, building access.
• Support the development, coordination and review of new and existing policies, procedures, guidelines and work instructions
• Support asset and subscription management (e.g. audit and report on monthly subscriptions, update and maintain 1Password vaults and other support as required)
• Provide general administrative support, including data administration and maintenance, respond to inquiries, ensure office equipment (e.g. printer) works properly
• Maintain contractor folder & provide monthly reporting on contractors, complete weekly reporting on employee and contractor head-counts)
• Coordinate all needs associated with the office including liaising with couriers, managing recycling, stationary, supplies, cleaners, booking elevators, understanding building access, emergency exits, safety plans and employee discount programs.

People Processes and Events - Partner with the P&C and Operations team to support onboarding, off-boarding and organize company celebrations and events.

• Plan and organize company events throughout the year, such as, Versett Camp and ad hoc events
• Assist with Onboarding and Off-boarding processes to ensure every team member has a great first day at Versett, including posting a welcome note and ensuring they have equipment, swag, accounts set up etc and a great off-boarding experience when the time comes
• Manage and audit Uber Eats and Uber Rides vouchers.

Manage V// Vancouver office - You will manage our Vancouver office space, specifically:

• Create a welcoming and inclusive environment in which the team wants to be together to do their best work, including maintaining a clean, tidy office environment, updating signage (instructions, cleaning etc.)
• Provide access to contractors, visitors, vendors and trades during regular posted business hours. (Monday - Friday 8:30am - 5:30pm)
• Liaison with the landlord for any building issues.
• Manage parking and bike parking (when applicable)
• Maintain inventory of all office keys and fobs, programming and de-programming as needed.
• Ensure all emergency exists and electrical panels are easily accessible, and first aid kits are compliant with provincial legislation.
• Project work as assigned by Director, Corporate Services (e.g. stationery program, recycling program for all Versett Canadian offices)

What you bring to the table

• Demonstrated knowledge and experience of office administration and basic book keeping procedures
• Excellent interpersonal skills
• Demonstrated decision-making skills
• Effective verbal, listening, and written communication skills
• Attention to detail and a high level of accuracy in work
• Very effective organization skills
• Computer skills including the ability to effectively use email and office programs (spreadsheets, word processors)
• Effective time management skills

The Behaviours We Value At Versett:

• You’re naturally curious, self-motivated, and always looking to learn more.
• You are supportive of others and enjoy sharing knowledge.
• You have a collaborative mindset and have empathy for your users, clients, project team and co-workers

Interviewing at Versett (Overview)
Here’s our process:

• 
  
• Remote 60-min Interview with Sheryl Schneider, Director of Corporate Services
• Remote 60-min Follow-Up Interview with additional team members
  
• Remote 60-min interview with People & Culture
• Reference check
• Offer

Following the advice of Canadian health authorities, to mitigate the risk of the potential spread of COVID-19 and support social distancing, all interviews will be conducted virtually.
Perks at Versett

• Competitive salary and benefits (group benefits and Pledge Parental Leave partner)
• "Take the time you need" vacation policy
• Team events and an annual Versett Camp (retreat).
• Generous learning & professional development budget
• The hardware/software setup you need
• A genuinely diverse team and a commitment to inclusion

Inclusion at Versett Versett is an equal opportunity employer. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply. We are committed to providing reasonable accommodations and will work with you to meet your needs.
We strongly encourage applications from racialized individuals, under-represented communities, diverse backgrounds, identities, and experiences. Also, if you have accessibility requirements and need help during the application process, reach out directly!
We also know that everyone has a unique career journey and experience comes in many forms. If you’re unsure you meet all of the criteria and qualifications but still think this might be the right fit, please get in touch! We’d love to meet you rather than you self-selecting out of the process.