Job Description

Coordinator, Project and Administrative Support

BC Renal

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Coordinator, Project & Administrative Support works in collaboration with the Network Director to identify and prioritize projects and is responsible for the coordination of projects under the broad areas of knowledge exchange, information dissemination, and education for key partners including patients, community providers, and researchers. The Project Coordinator is actively involved in the planning, development, implementation, and evaluation of such projects, and maintains primary project coordination responsibility. Supports team efforts with internal and external partners on ongoing programs and initiatives to improve the quality and accessibility of health services and in related research and knowledge exchange activities. Coordinates a diversity of projects of varying size and scope in a complex and changing multidisciplinary environment. In addition, the Coordinator supports the Directors with communicating to internal and external partners such as the post covid recovery clinic, research enterprises, health authorities and physicians

What you\xe2\x80\x99ll do

• Coordinates the execution of projects, assuring they are done in an efficient manner, that they adhere to project protocols, that they conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are completed within the required timelines. Supports portfolio and committee chairs with the coordinating the implementation of approved recommendations resulting from research, best practice, and policy reviews.
• Identifies, collects, and analyzes relevant information relating to current projects, and provides input and recommendations to project/program team for development, implementation, analysis, dissemination of findings, and policy/practice implications.
• Develops content for project management tools and supporting documents such as charters; contracts; Requests for Proposals (RFPs), by planning, writing and determining deliverables, timelines and methodologies in consultation with leadership. Utilizes a variety of software applications to ensure professional standards are maintained, relevant and current data is used, and end product is appropriately and professionally formatted. Compiles information into structured reports.
• Participates in the development of budget, monitors expenses and variance reporting, authorizes expense reimbursements and invoices up to a pre-determined limit; and ensures costs are allocated to appropriate budgets. Provides regular updated budget summary/milestone information to PC-ICCN Directors. Completes purchase requisitions/online purchasing and forwards for processing and ensures invoices are authorized and submitted for payment.
• Presents project updates to internal stakeholder groups, external agencies, organizations, and other stakeholders. Coordinates evaluation surveys and needs assessment reports. Prepares data entry file for survey results.
• Assists with the development of web communications and related materials. Initiates, and provides support in the development, maintenance and updates of web and social media content.
• Coordinates and attends committee meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision making and meeting facilitation. Makes catering, travel and accommodation arrangements. Provides administrative support to other leaders or projects or specific tasks within PC-ICCN, where assigned.
• Performs other related duties as assigned.

What you bring

Qualifications

• A level of education, training and experience equivalent to a Bachelor\xe2\x80\x99s degree in Health or Social Sciences plus a three (3) years in a responsible research assistant, project coordinator, or policy analyst role in a health, social services, government, or community organization.
• Strong interpersonal and communication skills and the ability to demonstrate good judgment, tact and discretion. Detail oriented and able to complete accurate work in a timely matter. Demonstrated time management skills and ability to assist others in meeting deadlines. Knowledge of and experience with grant applications. Knowledge and experience in budget preparation, tracking expenditures and identifying sources of variance. Proficient in scientific and medical terminology. Related experience in conducting literature searches and reviews, best practice reviews, policy analysis, working collaboratively with a wide range of internal and external stakeholder groups. Ability to work both independently and as team leader to organize work and manage multiple priorities in a fast-paced environment. Demonstrated ability to make sound decisions and resolve administrative issues/problems. Fully proficient in the use of a variety of software packages including word processing, spreadsheets and databases and related equipment. Demonstrated ability to model and support full team commitment to Indigenous Cultural Safety and anti-racism.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC\'s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That\xe2\x80\x99s why we\xe2\x80\x99re focused on your care too \xe2\x80\x93 offering health, wellness, development programs to support you \xe2\x80\x93 at work and at home.

• Join one of BC\xe2\x80\x99s largest employers with province-wide programs, services and operations \xe2\x80\x93 offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San\xe2\x80\x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-time
Salary Range: $52,156 - $68,455 /year. The starting salary for this position would be determined with consideration of the successful candidate\xe2\x80\x99s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1770 W 7th Ave, Vancouver, BC V6J 4Z9
Closing date: Applications accepted until position is filled
Hours of Work: 0900 \xe2\x80\x93 1700 (Monday to Friday)
Requisition # 144432E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people \xe2\x80\x93 Be compassionate \xe2\x80\x93 Dare to innovate \xe2\x80\x93 Cultivate partnerships \xe2\x80\x93 Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments\xe2\x80\x99 unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey\xe2\x80\x94one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.
Labor Agreement Excluded
Requisition # 144432E-2397941
Work Site 1770 West 7th Avenue, Vancouver
Job Type Regular, Full-Time
FTE 1.00
Hours of Work 0900 - 1700
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 19-May-2023

Provincial Health Services Authority