Job Description

Coordinator, Procurement Admin

Legislative Services \xe2\x80\x93 Procurement

Two full time contracts, ending December 31, 2024

Salary Range: $65,480 - $81,849

Work Mode: Hybrid *see below for more details

Location: 10 Peel Centre Drive, Brampton

Hours of Work: 35 hours per week; Monday - Friday 8:30AM - 4:30PM

In this role you will provide ongoing administrative, document management and low dollar value procurement support to Purchasing, clients, departments and vendors in accordance with established program, Purchasing and Finance By-Laws, policies, procedures and business practices. You will also act as primary support and key point of contact for Purchase Order and document management information.

What You\xe2\x80\x99ll Do:

• Provide vendor, client, and Purchasing Analysts support, respond to inquiries
• Provide clients and vendors optional term renewal contract support ensuring correct application of CPI and other clauses
• Administer the Document Management activities for all purchasing processes, including establishing and maintaining document files, accessions, archiving and disposition in accordance with Records Retention policy and procedure
• Facilitate electronic tender opening, including verification and recording of results and publishing of results
• Administer and maintain external Bid Documents web pages, including uploading of Purchasing documents, addenda and approved Procurement Award and Council resolution decisions
• Prepare a variety of regularly scheduled reports on purchasing business activities and services
• Route and track procurement award reports and update web pages as appropriate
• Maintain inventory and order replenishment for all office supplies
• File and maintain accurate records of all bid sureties, performance sureties and bonds
• Prepare correspondence and return cheques/bonds to vendors as required
• Train and provide guidance to summer students and temporary staff
• Provide support and back up to designated purchasing staff as required from time to time

What the role requires:

• College diploma or university degree in Business/Office Administration or other related discipline
• Minimum 3 years job related experience, or an equivalent combination of education and experience may be considered
• Proficient knowledge of the Microsoft Office suite of products including Outlook
• Ability to lift boxes up to 30 pounds

Skills and Abilities:

• Skill in establishing and maintaining effective working relationships with all division/department personnel, supervisors, and vendors
• Ability to work effectively and efficiently with minimal supervision and as a team member
• Ability to clearly communicate information both orally and in writing
• Strong customer service, interpersonal, time management and analytical skills
• Must be detail oriented and able to manage multiple tasks and changing priorities
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to Have:

• Completion or enrollment in the Ontario Public Buyers Association Principle\xe2\x80\x99s Certificate Program is an asset
• Knowledge of public sector purchasing policies and procedures and contract law
• A working knowledge of eProcurement and ERP applications as well as corporate technology related to internet and intranet

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan (effective start date)
• Accrue Vacation on a monthly basis up to 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Supportive leadership and a culture of respect and inclusion

Work Mode & Job Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process will be completed with video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

At Peel Region, we value being open and transparent with our community. The Ontario government has passed legislation that will dissolve Peel Region on January 1, 2025. Peel remains committed to providing uninterrupted services to our residents and businesses through the transition. Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model. For information about our transition and how we continue delivering services, visit peelregion.ca/transition.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region\xe2\x80\x99s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.

About Us

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We\xe2\x80\x99re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we\xe2\x80\x99ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada\'s Healthy Workplace Month\xc2\xae with the presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it\xe2\x80\x99s impactful. We encourage you to in delivering essential services and programs to our diverse community. You won\'t find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant\xe2\x80\x99s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.

Region of Peel