Job Description

Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.Position DetailsPosting NumberPosting Number F1155Position InformationPosition Title Coordinator - Office Administration
Division Faculty of Arts, Science & Management
Department Arts, Sciences & Management
Supervisor Title Dean, Faculty of Arts, Science & Management
Location Any NIC Campus
Posting Type Internal Only Posting
Position Status Sessional
If Others, please specify
New Position or Replacement? New
Position End Date (if temporary) 08/31/2025
Desired Start Date 09/01/2024
Weekly work schedule (please indicate the start and end times for each day of work)
% 25%
Pay Grade The annual salary range is $70,437- $112,872 (at 100% appointment) and is based on qualifications, experience, and the placement criteria of Article 14 of the NICFA Collective agreement.
Position SummaryThe Office Administration program (OA) has a vacancy for a Coordinator whose responsibility will be to act independently in routine administrative matters pertaining to the program.The Program Coordinator establishes policies, identifies and develops external contacts, provides day-to-day work leadership, and ensures departmental participation in the selection process. In addition, the Coordinator makes coordinators on vacations and short-term leaves of absence, advises students and the public regarding the nature and scope of the program area, participates in recruiting students, and supports quality assurance undertakings.The Coordinator is responsible for the Office Administration of online partner institutions and managing the day-to-day operations of the programs in consultation with the Dean, Faculty of Arts, Science & Management. The Online Program Coordinator is responsible for providing up-to-date information to potential OA students, including reviews of potential program waiver students. The Program Coordinator is responsible for developing policy, communication systems, workload planning, attending coordinator meetings with other partnership post-secondary institutions, and any other additional duties as required.
Position CompetenciesWhile the position of Chair is filled through an election process within a Department/School in accordance with the provisions of the Collective Agreement, candidates should consider that the following competencies are necessary for the successful performance of the duties and responsibilities:- Collaborative skills and the ability to build a team environment and support change management
- Ability to foster a collegial, positive, student-centred working environment that supports learning for students, faculty and staff
- Demonstrated organizational and interpersonal skills
- Demonstrated leadership skills and abilities including the ability to provide educational leadership to a diverse department/school as well as collaborate across departments/schools
- Experience and interest in program design, development, delivery and evaluation within a post-secondary environment
- Knowledge of and/or interest in financial management practices, including budgeting and expenditure control
- Knowledge of and/or interest in human resource management practices
Duties & ResponsibilitiesA full description of duties can be found in Appendix A of the North Island College/North Island College Faculty Association collective agreement.
Required Education & Experience- A Bachelor\'s degree in a discipline relevant to Office Administration; a Masters\'s degree in an appropriate discipline is preferred;
- Provincial Instructors Diploma is preferred;
- Evidence of ongoing professional development in Office Administration is required;
- Minimum of three years of related online and face-to-face teaching experience at the post-secondary level is required;
- A minimum of three years of related experience in the field of office administration or office management is required;
- Experience in curriculum design and development is preferred.
Required Knowledge Skills & Abilities- Knowledge of technical experience with Brightspace (D2L LMS);
- Advanced level of knowledge and proficiency with computer applications in the context of best business practices;
- Demonstrated excellent instructional abilities, using a variety of creative and motivating approaches to stimulate learning within an online learning environment;
- Demonstrated commitment to student success;
- Demonstrated excellent interpersonal, oral and written communication skills;
- Excellent organizational and time management skills with the ability to plan, prioritize, and efficiently meet deadlines;
- Demonstrated ability to work individually and cooperatively in a team environment with online faculty, coordinators, online student groups, employers and staff.
Special Instructions to ApplicantPlease scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.Posting Detail InformationPosting Open Date 07/31/2024
Posting Close Date
Open Until Filled Yes
Faculty Sessional
Additional InformationThe Selection Advisory Committee will begin reviewing applications on August 15, 2024; however, the position will remain open until filled.
Quick Link for PostingsSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Resume

• Cover Letter
• Transcripts

Optional DocumentsNorth Island College
Comox Valley Campus
2300 Ryan Rd.
Courtenay, BC, V9N 8N6
250-334-5000Human Resources:
careers@nic.bc.ca
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North Island College