Job Description

Does Edmonton\xe2\x80\x99s history interest you? If so, the Recreation and Facilities Branch has a part-time administrative position that would be perfect for you!

Consider joining the City of Edmonton as a Clerk I with the Community and Recreation Facilities branch. This clerical support position reports to the City Archivist and supports the work of the Edmonton Historical Board.

With a focus on the City of Edmonton\xe2\x80\x99s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, this role will:

• Assist with records management, schedule meetings (minutes, create and maintain agenda, reports strategic planning, contacts)
• Ensure communications channels are active and up to date (website, email, social media, meeting live-streaming)
• Maintaining membership lists and contacts for Board and its committees
• Assist with the procurement process
• Act as a backup for other clerical/administrative functions at the City of Edmonton Archives.
• Assist with recruitment, onboarding, orientation, tracking and on-going engagement with citizen members of the Board
• Maintain basic statistics for the annual report and for City Archivist for branch updates
• Coordinate with Panel Chair and Senior Heritage Planner for materials on proposed properties addition to the Inventory of Historic Resources
• Assist with nomination process for properties or sites in the plaque program as well as coordinate installation of plaques
• Prepare bi-annual honoraria payments and expense claims
• Cover breaks at reception (door/telephone, greeting researchers, cash handling)
• Assist with proofreading descriptions, reports, etc. of the archivists
• Other related duties as required

Qualifications

• High school diploma including business subjects with emphasis on general practices or completion of an appropriate certificate program for an approved school/college
• Some diversified clerical support experience
• Basic social media skills - including web page editing/publishing, Facebook, Instagram, Twitter
• Experience with basic office equipment operation
• Word processing, data entry and associated clerical skills for office functions, practices and procedures - including arithmetic
• Experience with scheduling meetings, events, processes (nominations, interviews) relating to the work of the Board
• Ability to create reports, statements, documents, and basic analysis
• Knowledge in basic filing/ records management
• Demonstrated verbal and written communications abilities
• Familiarity or experience with SAP Ariba, Google Suite, Word, Yellow Pencil, First Aid, OH&S, Intellex (SDMS) - Remedy (OCT / Inside Information)
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City\xe2\x80\x99s Cultural Commitments, please visit
• Demonstrate the foundational competencies, key behaviours and attributes of the City\xe2\x80\x99s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City\xe2\x80\x99s leadership competencies, please visit
• Applicants may be tested

Asset:

• Knowledge of City of Edmonton Citizen Boards and Agencies governance structure - specifically the Edmonton Historical Board
• Familiarity with architectural and preservation terms

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: .

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca

Up to 1 permanent part-time position

Hours of Work: Up to 30 hours per week.

Salary: $21.793 to $26.928 Hourly

Talent Acquisition Consultant: JP/JJ

City of Edmonton