Job Description

This position provides and coordinates the clerical and administrative support, procurement and payment handling procedures at the City of Edmonton Archives.The role oversees reception duties for the Archives and the Prince of Wales Armouries, including managing tenant inquiries, trades liaison, occupational health and safety support.What will you do?

• Oversee and cover reception desk including intercom for access to the archives and POWA for visitors and tenants
• Coordinate and supervise Clerk I position to assist City Archivist with duties relating to Edmonton Historical Board and the Historian Laureate
• Using Point of Sale technology, process client purchases (take payments) for Archives reproductions (payment cards only)
• Follow the appropriate policies and procedures set out by Finance for payment processing, etc.
• Balance and submit accounts for both end of day and end of Month for the Archives - reviewed by Manager prior to submission to Finance
• Coordinate various schedules
• Greet visitors to the Archives
• Pick up and sort mail (internal and Canada Post) every day
• Liaise with trades
• Keep brochure rack stocked and organized
• Manage Community Information board
• Assist Archivists and EHB with mail outs and pick ups
• Coordinate vendors (vending machine, bottle recycling collection) in POWA
• Order new office supplies when requested or when supplies are reduced
• Maintain RIMs Inventory of POWA / Archives and Artifact Centre equipment
• Conduct staff/tenant orientations to building

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) year\'s diversified experience in general office practices and procedures including assisting in the instruction of less experienced staff.

Assets:

• Business school courses/certificates
• Social media skills - including web page editing/publishing, Facebook, Instagram, Twitter would be an asset
• Proficiency in the following software and applications - Word, Yellow Pencil, Intellex (SDMS)

Skills required for success:

• Word processing, data entry and associated clerical skills for office functions, practices and procedures - including arithmetic
• Experience scheduling meetings, events, appointments
• Excellent oral and written communications abilities
• Ability to create reports, analysis, statements and documents
• Basic filing/ records management knowledge
• Basic office equipment operations
• Proficiency in the following software and applications - SAP Ariba, Google Suite, - Remedy (OCT / Inside Information).

Conditions of Employment:

• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
• Applicants may be tested

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefits .Up to 1 permanent full-time positionHours of work: 40 hours per weekThe weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.Salary: $23.787 - $29.534 (Hourly); $49,667.260 - $61,666.990 (Annually)Recruitment Consultant: DS/JF

City of Edmonton