Job Description

Staff - Non Union

Job Category M&P - AAPS

Job Profile AAPS Salaried - Information Services, Level A

Job Title Coordinator, Community Programs and Outreach

Department Community Programs and Outreach

Compensation Range $5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date December 12, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date Jan 21, 2025

Hybrid work agreement, after hours work required.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Summary

This position is responsible for supporting the implementation of placemaking and community building strategies within the Community Development and Engagement unit as part of Campus and Community Planning s overall mandate to support a thriving community on campus and to provide an exceptional sense of place at UBC. Primary duties involve supporting the development, delivery and evaluation of community programming, outdoor events, placemaking initiatives, and community engagement that supports community development policies and objectives. Other duties may be assigned as required. Some weekend and evening work required.

Organizational Status

Operates within Campus and Community Planning and reports to the Manager, Community Programs and Outreach.

Work Performed

- Develop and implement evaluation of place-making and community building programs, initiatives
and related policies for students, faculty, staff, neighbourhood residents, alumni and the general
public.

-Works alongside the Manager, Community Programs and Outreach, collaborates with campus partners and vendors on the planning and implementation of large-scale community events

- Research and assess community needs to support appropriate, tailored and effective programming
for various UBC communities in support of UBC s Strategic Plan, the UBC Land Use Plan and Vancouver s Campus
Plan objectives as well as priority areas such as sustainability, wellbeing and equity and inclusion.

- Coordinate a number of initiatives, events and programs occurring simultaneously, requiring detailed
advance planning as well as the ability to react, decide and improvise under pressure.

- Develop and maintain budgets specific to initiatives, programs and events, to meet overall program
budget objectives. This includes coordinating timely payments to suppliers and keeping accurate accounting of expenditures for tracking and reporting.

- Manage contracts with on and off-campus suppliers; coordinate and participate in various meetings
with campus partners; and assist with all matters of event & program preparation and execution
including follow-up, reporting and analysis after successful completion.

- Coordinate the administration of a community grant program including promotion, scheduling of
deadlines, applications, financial coordination reporting and supporting a volunteer grant selection
committee.

- Ensure that UBC policies related to all aspects of public space use, event coordination, financial and
supply management are adhered to. Manage risks appropriately and propose measures to address
such scenarios.

- Initiate and maintain active liaison with faculties and other campus departments and units such as,
but not limited to, Arts and Culture venues, Student Housing and Hospitality Services, UBC
Recreation and Athletics, Alumni, Building Operations, UBC Food Services and Campus Security to
ensure coordination of event and programming logistics.

- Works with Community Development support staff to oversee the application process and timely administration of Community Services Cards to residents of campus.

- Work closely with Manager of Community Programs and Outreach, Campus and Community
Planning (C+CP) and other UBC Communication staff to support the creation and execution of
communication strategies that promote and raise awareness of community building programs,
events and initiatives.

- Work with partners across the campus and C+CP communication staff to identify and prioritize
online and social media opportunities for promoting campus community building programs and
initiatives.

- Create, schedule and implement digital content within a variety of social media platforms. This
includes writing content for websites, Twitter, Facebook, and helping to analyze impact and reach of
social media and online engagement.

- Research, write, and edit copy for articles, case studies, reports and proposals in consistent writing style

- Coordinate with suppliers and other staff to help with the development and production of promotional
and supportive materials for programing, events and other initiatives.

- Documents best practices and recommendations.
- Other duties as assigned.

Consequence of Error/Judgement

Works within well-defined guidelines and procedures. Expected to exercise initiative and good
judgment when establishing priorities and completing tasks. New or unusual problems should be
referred to his/her supervisor.

Supervision Received

Works under general supervision of the Manager, Community Programs and Outreach, to carry out
responsibilities within established guidelines, procedures and limits.

Supervision Given

Supervises student staff in order to implement event, programming and placemaking initiatives.

Minimum Qualifications

- Willingness to respect diverse perspectives, including perspectives in conflict with one\xe2\x80\x99s own
- Demonstrates a commitment to enhancing one\xe2\x80\x99s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and experience.

-Experience in community development, engagement or event planning, and community programming delivery.
-Experience with community grant-making is considered a strong asset.
-Demonstrated knowledge and understanding of community building, placemaking and engagement philosophies and concepts.
-Demonstrated experience with event coordination is required. In particular, strong experience overseeing event logistics (vendors, set-up and strike down) is an asset.
-Demonstrated ability to set priorities and to work on multiple projects simultaneously under tight deadlines.
-Exercises a high degree of diplomacy and discretion in all internal and external interactions.
-Takes a proactive stance in solving problems and understands the dynamics of a fast-paced, ever-changing environment.
-Can prioritize effectively, remain flexible and manage changing priorities within a dynamic work environment. Possesses a collaborative, team-focused working style.
-Some experience with budget management preferred.
-Experience using social media and online tools for public engagement.
-Experience using a web platform such as Wordpress and/or desktop publishing software such as Adobe Creative Suite and Canva is an asset. Design work is executed by a professional designer, however editing may be required.
-Excellent communication and writing skills.
-Excellent organizational skills and be able to work independently.
-Proficiency in computer software programs including Excel, Word and Outlook required.

University of British Columbia