Job Description

Facility Location- Richmond

Work Location - Richmond

Posting Locations - Richmond

Department - Richmond DC Site

Job Function - Administrative/Clerical/Office Support

Employee Type - Regular Employee FT Salaried

Shift/Hours -

About Us

Proudly Canadian and Independently Owned, we are Coke Canada Bottling!

Coke Canada Bottling is Canada\'s premier bottling company. We are an independently owned business encompassing over 5,800 associates, more than 50 sales and distribution centres, and five production facilities nationwide.

We have a 120-year heritage of manufacturing, marketing, selling, and distributing the major branded ready-to-drink products Canadians love. We pride ourselves on building diverse and sustainable relationships with our customers, consumers, stakeholders, and communities through our shared values: lead with an entrepreneurial mindset, collaboration, integrity, accountability, quality and safety.

Our brands include: Coca-Cola\xc2\xae, Diet Coke\xc2\xae, Coca-Cola\xc2\xae Zero Sugar, Coca-Cola Life\xe2\x84\xa2, Sprite\xc2\xae, Fanta\xc2\xae, Barq\'s\xc2\xae, NESTEA\xc2\xae, POWERADE\xc2\xae, Minute Maid\xc2\xae, DASANI\xc2\xae and vitaminwater\xc2\xae; and our partner brands: Canada Dry\xc2\xae, Monster Energy\xc2\xae, and A&W\xc2\xae.

About This Opportunity

The Administration Coordinator provides support within the Distribution Center. They perform clerical duties in a Distribution Center in accordance with standard administrative office procedures and manage payroll adhering to the collective bargaining agreement (CBA).

Responsibilities

• Review and validate payroll hours worked for approx. 300 unionized employees (Warehouse, Distribution, Merch and Fleet)
• Keep track of leave time, such as vacation, banked OT, beech week and sick time
• Identify, investigate, and resolve any payroll discrepancies in a timely manner
• Assist in administration of seasonal onboarding process, Core Requirements presentation and new hire paperwork
• Maintain Employee files including time off requests, vacation bidding and vacation use
• Track new positions, 30-day tracking of internal moves and probation period tracking
• Complete administrative work such as booking meeting rooms, organizing catering, and organizing and distributing mail. May receive and send courier packages.
• Assist with the general financial and operating analytics and activities of the organization
• Compile management reports: ie Training Hours, Temp Hours, Modified Hours, ELS Hours
• Coordination of vendor communications and payment

Qualifications

• Highschool diploma required
• 2+ years of business administrative related experience in a fast-paced environment
• Post-Secondary Education in Business Administration or similar area would be considered an asset
• Working knowledge of various computer programs: Word, Excel, SAP, etc.
• Effective verbal and written communication skills
• Strong interpersonal and organizational skills
• Capable of working cross functionally with multiple departments on projects, as part of a team
• Experience managing employee payroll
• Experience processing invoices, reconciling statements, etc.
• Experience supporting Senior Management and Leadership team would be beneficial

Important

All offers of employment at Coke Canada Bottling are conditional upon a successful background clearance obtained through our contracted third-party vendor. The standard clearance requirements depend on the position and may include some or all of the following: criminal clearance, employment verification, education verification and driver\'s abstract review. Please advise the Talent Acquisition team if you have any questions or concerns in regard to this once you are contacted for further consideration.

Coke Canada Bottling is committed to creating a diverse and inclusive workforce with several programs, policies and resources in place to support our people. For individuals requiring accommodations or support throughout the recruitment process please contact our Talent Acquisition Services team by calling 1-844-383-2653 or email HR@cokecanada.com.

For more information about Coke Canada Bottling, please visit cokecanada.com

Coca-Cola