Job Description

Company Description

Description de l\'entreprise

Voulez-vous faire partie de la performante \xc3\xa9quipe des ressources naturelles de Turner & Townsend \xc3\xa0 Montr\xc3\xa9al ? Nous sommes \xc3\xa0 la recherche d\'un contr\xc3\xb4leur de documents ambitieux et avant-gardiste pour travailler au sein de notre \xc3\xa9quipe en pleine croissance.

Chez Turner & Townsend, nous avons la passion de faire la diff\xc3\xa9rence. Cela signifie offrir de meilleurs r\xc3\xa9sultats \xc3\xa0 nos clients, aider nos employ\xc3\xa9s \xc3\xa0 r\xc3\xa9aliser leur potentiel et faire notre part pour cr\xc3\xa9er une soci\xc3\xa9t\xc3\xa9 prosp\xc3\xa8re.

Notre \xc3\xa9quipe est dynamique, innovante et ax\xc3\xa9e sur le client. Nos clients appr\xc3\xa9cient notre approche proactive, la profondeur de notre expertise, notre int\xc3\xa9grit\xc3\xa9 et la qualit\xc3\xa9 de nos prestations. C\'est ainsi que nos collaborateurs peuvent travailler sur certains des projets les plus passionnants au monde.

Do you want to be part of our successful Natural Resources team for Turner & Townsend in Montreal? We are hiring an ambitious and forward-thinking Document Controller to work in our growing team.

At Turner & Townsend we\'re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Our team is dynamic, innovative and client focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to work on some of the most exciting projects in the world.

Qui \xc3\xaates-vous ?

Vous \xc3\xaates un contr\xc3\xb4leur documentaire exp\xc3\xa9riment\xc3\xa9 avec un minimum de 2 \xc3\xa0 5 ans d\'exp\xc3\xa9rience post-universitaire et \xc3\xa0 la recherche d\'une nouvelle opportunit\xc3\xa9 ou vous assumez actuellement un r\xc3\xb4le similaire dans un cadre similaire.

Who are you?

You are an experienced Document Controller with a minimum of 2-5 years post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.



En tant que Contr\xc3\xb4leur documentaire , vous serez amen\xc3\xa9 \xc3\xa0 :

• Fournir aux principales parties prenantes, tant internes qu\'externes, une documentation pr\xc3\xa9cise, de qualit\xc3\xa9 et fiable en contr\xc3\xb4lant les ajouts et les modifications de documents et d\'enregistrements internes et externes.
• Faciliter la cr\xc3\xa9ation et la mise \xc3\xa0 jour des registres de documents et des registres de transmission, le cas \xc3\xa9ch\xc3\xa9ant.
• Fournir une approche proactive et de soutien pour la cr\xc3\xa9ation, la transmission, la recherche et la r\xc3\xa9cup\xc3\xa9ration de documents, y compris la distribution des documents re\xc3\xa7us et la progression/le suivi des r\xc3\xa9ponses \xc3\xa0 ces documents.
• Traitement des documents confidentiels avec le soin n\xc3\xa9cessaire
• Maintenir et mettre \xc3\xa0 jour les trackers des progr\xc3\xa8s techniques.
• Contr\xc3\xb4ler la qualit\xc3\xa9 des documents en fonction des normes du projet ou de l\'entreprise.
• Aider dans tous les aspects de la gestion administrative et du stockage des donn\xc3\xa9es, y compris l\'utilisation des syst\xc3\xa8mes de gestion \xc3\xa9lectronique des documents.
• Pr\xc3\xa9parer des rapports d\'information sur la gestion et diffuser des informations \xc3\xa0 l\'aide de Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Maintenir des enregistrements pr\xc3\xa9cis et opportuns (syst\xc3\xa8mes, bases de donn\xc3\xa9es, spread Sheets).
• Travailler efficacement et entretenir des relations solides avec les principales parties prenantes internes et externes.
• Identifier les possibilit\xc3\xa9s d\'am\xc3\xa9lioration des proc\xc3\xa9dures, des processus, des syst\xc3\xa8mes et des documents.
• G\xc3\xa9rer les listes de diffusion ou de distribution selon les besoins.

As a Document Controller, you will be involved in:

• Providing key stakeholders, both internal and external, with accurate, quality and reliable documentation by controlling the additions and modifications of internal and external documents and records.
• Facilitate the generation and maintenance of Document Registers and Transmittal Records as appropriate.
• Provide a proactive and supportive approach for the creation, transmittal, research, and retrieval of documents, including distribution of incoming documents and the progressing/tracking of responses to these documents.
• Handling of confidential documentation with appropriate care.
• Maintain and update technical progress trackers.
• Quality check documents to project/company standards.
• Assisting with all aspects of administrative management and storage of data including use of electronic document management system.
• Prepare management information reports & disseminate information using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Maintain accurate & timely records (systems, databases, spreadsheets).
• Work effectively with & maintain a strong relationship with key internal & external stakeholders.
• Identify opportunities for improvements to procedures, processes, systems and documents.
• Managing mailing or distribution lists as needed.

Qualifications

• 2 \xc3\xa0 5 ans d\'exp\xc3\xa9rience en tant que coordinateur de projet, administration, contr\xc3\xb4le des documents
• Connaissance de base de la m\xc3\xa9thodologie de gestion de projet
• Exp\xc3\xa9rience pratique de MS Office et MS Excel
• Connaissance des syst\xc3\xa8mes de gestion \xc3\xa9lectronique de documents
• Comp\xc3\xa9tences en dactylographie et en r\xc3\xa9daction
• Comp\xc3\xa9tences en organisation des donn\xc3\xa9es
• Souci du detail
• Exp\xc3\xa9rience av\xc3\xa9r\xc3\xa9e dans la r\xc3\xa9solution de probl\xc3\xa8mes, de mani\xc3\xa8re proactive et dans les meilleurs d\xc3\xa9lais, et capacit\xc3\xa9 \xc3\xa0 communiquer des informations complexes \xc3\xa0 toutes les parties prenantes.
• Excellentes aptitudes \xc3\xa0 la communication \xc3\xa9crite et orale
• Bonne ma\xc3\xaetrise des chiffres, de la technologie et des plates-formes de donn\xc3\xa9es en ligne

Qualifications

• 2-5 years of project coordinator, administration, document control
• Basic familiarity with project management methodology
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems
• Proficient typing and editing skills
• Data organization skills
• Attention to detail
• Proven track record dealing with issues, proactively and in a timely fashion, along with the ability to communicate complex information to all stakeholders.
• Excellent written and verbal communication skills
• Good with numbers, technology, and web-based data platforms

Additional Information

Turner & Townsend is a leading independent professional services company specializing in program management, project management, cost management and consulting across the property, infrastructure and natural resources sectors. With 108 offices in 45 countries, we draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients\' assets. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request

Turner & Townsend does not accept any speculative or unsolicited CV\'s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV\'s will be treated as a direct application.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Turner & Townsend