Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



L'equipe d'Evaluation et Gestion des risques chez JLL represente un reseau mondial de plus de 1 700 professionnels, operant dans 44 pays, pour offrir une expertise a travers tout le spectre de l'immobilier commercial. A l'echelle mondiale, la plateforme evalue plus de 3,5 billions USD annuellement, et nous croyons qu'une equipe diverse et inclusive de professionnels est essentielle a notre capacite de fournir une perspective unique et innovante.



Avec des professionnels locaux en Colombie-Britannique, en Ontario, au Quebec et en Alberta, notre equipe canadienne est une plateforme nationale d'evaluation Best-in-Class , desservant les besoins de plusieurs des plus grands Fonds de pension, FPI, Gestionnaires d'actifs et grandes Institutions du pays. En ce moment, le groupe se concentre sur les missions d'evaluation d'actifs immobiliers Core 4 (Commerce de detail, Bureau, Industriel et Residentiel), avec une specialisation localisee dans les actifs alternatifs ainsi que le conseil fiscal.



Nous recherchons actuellement un(e) Coordinateur(trice), Evaluation et Gestion des risques. Ce role releverait directement de la direction de Montreal - mais avec l'opportunite d'interagir et de travailler avec des professionnels a travers le pays. Le(la) candidat(e) retenu(e) aura l'experience et les connaissances pour contribuer a tous les aspects des missions d'evaluation, et la capacite d'interagir avec les clients au besoin.



CE QUE VOUS FEREZ

Redaction et revision des lettres de mandat et rapports

Envoi de documentation pour signature client via Adobe Sign

Maintien et chargement d'informations dans la Base de donnees/Suivi de dossiers

Gestion et organisation des contrats et documentation dans le systeme de classement d'equipe

Travail etroit avec l'autre soutien administratif et le(la) gestionnaire des Operations pour assurer l'exactitude des processus d'Evaluation

Creation d'une Configuration de projet, incluant la communication avec l'equipe de finances concernant les factures et paiements. Ceci inclura l'organisation des affaires urgentes

Gestion des depenses liees aux projets et feuilles de temps, incluant la soumission dans le systeme Peoplesoft

Gestion des dates d'echeance des dossiers et rappels en cascade aux evaluateurs

Communication avec les clients incluant les soumissions de factures, suivis des comptes recevables et autres questions liees aux projets

Coordination avec les evaluateurs pour assurer le traitement rapide des remboursements de depenses

Assistance avec la traduction de documents/communications vers le francais

Toute autre tache et responsabilite raisonnable qui pourrait etre assignee



CE QUE NOUS RECHERCHONS

2+ annees d'experience comme Assistant(e) Administratif(ve) ou experience similaire

L'experience immobiliere est un atout

Education post-secondaire

Competence demontree avec tous les logiciels applicables incluant mais non limite a : MS Windows; MS Office, incluant Teams, MS Word, Excel, Outlook, et PowerPoint; Adobe Standard



CE QUE VOUS APPORTEZ

Excellentes competences de communication verbale, ecrite et interpersonnelle

Excellentes competences de gestion du temps et d'organisation

Capacite de s'adapter et prioriser, respectant les echeanciers, dans un environnement au rythme rapide

Operer avec un sentiment d'urgence, repondant rapidement aux Parties prenantes

Oriente(e) vers les details avec de fortes competences analytiques

Capacite de bien travailler de maniere independante avec une capacite de travailler en collaboration avec les autres

Doit etre proactif(ve) et prendre des initiatives

Doit etre capable de maintenir la confidentialite, utiliser son jugement, et travailler avec une supervision minimale



CE QUI VOUS ATTEND

Rejoignez un leader de l'industrie et faconnez l'avenir de l'immobilier commercial

Investissement profond dans une technologie de pointe pour alimenter votre travail

Plan d'avantages sociaux complet et competitif

Un environnement de travail de soutien, bienveillant et diversifie concu pour votre croissance et bien-etre



Interactions orales et/ou ecrites avec des locataires ou partenaires externes bases a l'exterieur du Quebec (par exemple, fournisseurs de services, cabinets d'avocats, pairs, banquiers, firmes de courtage, firmes d'analyse de credit, agences de credits, clientele non-francophone, etc.)

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Value and Risk Advisory at JLL is a global network of more than 1,700 professionals, operating from 44 countries, to deliver expertise across the commercial real estate spectrum. Globally, the platform appraises more than USD$3.5 trillion annually, and we believe that a diverse and inclusive team of professionals is critical to our ability to provide unique and innovative perspective.



With local professionals in British Columbia, Ontario, Quebec and Alberta, our Canadian team is a 'Best-in-Class' national valuation platform, servicing the needs of many of the nation's largest Pension Funds, REITs, Asset Managers and major Institutions. At this time, the group focuses on valuation assignments of 'Core 4' real estate assets (Retail, Office, Industrial and Residential), with some localized specialization in 'alternative' assets as well as tax consulting.



We are currently seeking an individual for the role of Coordinator, Value & Risk Advisory. This role would report directly to Montreal Leadership - but with the opportunity to interact and work with professionals across the country. The successful candidate will have the experience and knowledge to contribute to all aspects of appraisal assignments, and the ability to interact with clients when needed.



WHAT YOU'LL BE DOING

Drafting and reviewing engagement letters and reports

Sending documentation for client signature through Adobe Sign

Maintaining and loading information into the Database/ File Tracker

Management and organization of the contracts and documentation within the team filing system

Working closely with the other administrative support and the Operations manager to ensure accuracy of Valuation processes

Creation of a Project Setup, including communication with the Finance team regarding invoices and payments. This will include the organization of time sensitive matters.

Management of project related expenses and timesheets, including submission into Peoplesoft system

Managing file due dates and cascading reminders to appraisers

Communication with clients including invoice submissions, accounts receivable follow-ups and other project related questions

Coordinate with appraisers to ensure timely processing of expense reimbursement

Assisting with the translation of documents/communications to French

Any other reasonable duties and responsibilities that may be assigned



WHAT WE'RE LOOKING FOR

2+ years of experience as an Administrative Assistant or similar experience

Real estate experience is an asset

Post-secondary education

Demonstrated proficiency with all applicable software packages including but not limited to: MS Windows; MS Office, including Teams, MS Word, Excel, Outlook, and PowerPoint; Adobe Standard



WHAT YOU BRING

Excellent verbal and written, and interpersonal communication skills

Excellent time management and organizational skills

Able to adapt and prioritize, meeting deadlines, in a fast-paced environment

Operate with a sense of urgency, quickly responding to Stakeholders

Detail oriented with strong analytical skills

Ability to work well independently with an ability to work collaboratively with others

Must be proactive and take initiative

Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision



WHAT'S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate

Deep investment in cutting-edge technology to power your work

Comprehensive and competitive benefits plan

A supportive, caring and diverse work environment designed for your growth and well-being



Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.