Job Description

An excellent opportunity for an individual looking for a stable, friendly and professional work environment.

Office hours are 9:30am to 4:00pm, Monday to Friday. (6 hr work days)

Job responsibilities include, but are not limited to:

Liaising with REALTORS to ensure accurate and complete documents are received for real estate transactions

File management and data entry using the Lone Wolf System

Calculating/checking REALTORS commission figures on TRS

Creating accurate sales reports

Recording buyers' cheques/drafts

Sending documentation/conveyance reports to relevant lawyers/other brokers

Issuing excess deposit cheques and other broker cheques from Trust Accounts

Entering cheques received from lawyers/other brokers on completion (includes pickup/drop off at office)

Book keeping knowledge an asset

Finalizing files on completion for commission payouts

Completing Commission payroll payouts for REALTORS using EFT (Electronic File Transfers)

Ensuring the proper Council forms and FINTRAC/CREA forms are received

Perform other duties where required

Document control and file maintenance

Handle confidential information

The successful candidate should possess the following qualifications and behaviors:

- Conveyancing and contract experience preferred

- Computer knowledge and familiarity with Microsoft Office tools (Word, Excel, Outlook, PowerPoint, etc)

- Enthusiastic, outgoing and welcoming personality

- Strong communication and customer service skills

- Strong multi-tasking, time management and organizational skills
- Focused and detail oriented

- Self-starter, proactive, reliable and can work independently

Job Types

: Full-time, Permanent

Job Type

: Full-time

Schedule:

Monday to Friday

Requirements

Proven experience in administrative roles within a legal or conveyancing environment is preferred. Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent attention to detail to ensure accuracy in legal documentation. Strong phone etiquette and communication skills for interacting professionally with clients. This position offers an engaging opportunity for a dedicated professional eager to contribute to efficient property transactions within a supportive team environment.
Job Type: Full-time

Pay: $38,000.00-$40,000.00 per year

Benefits:

On-site parking
Work Location: In person