Job Description

Job title: Contract Management and Administrative Officer Reports to: Executive Director, Ashesi University Foundation Canada Start date: April 3, 2023 Why join the Ashesi Team: Ashesi University Foundation Canada (AUFC) is a newly established registered charity, based in Toronto whose purpose is to advance education, support entrepreneurship and workforce readiness for young people in Africa. It is part of the Ashesi Community which includes Ashesi University Foundation, based in the US, and Ashesi University, an award-winning, private non-profit University based in Ghana. Ashesi University has changed the face of tertiary education and is a leader in bringing together the best of education with the needs of private and public sector employers. The Ashesi Community shares a vision for an African renaissance driven by a new generation of ethical, entrepreneurial leaders. Position Summary: The Contract Management and Administrative Officer is a key role in AUFC\xe2\x80\x99s team and will manage contract requirements as well as support the day-to-day operations. Based in Toronto, this role is an excellent opportunity to help to build an organization, see the behind-the-scenes work of a small but fast-growing nonprofit organization and further a career in mission-driven work. The Contract Management and Administrative Officer, in their capacity of contract management, will work with the Executive Director to ensure all compliance documentation and contract reporting requirements are effectively and efficiently completed. In their capacity as administrative officer, they will handle office set-up, expense processing, scheduling, data entry as well as other tasks. They will work closely with a diverse team across Ghana, Canada, and the US to plan events, steward donors, support the International Boards of Directors, and work on special projects as needed. The ideal candidate will be self-directed, extremely detail-oriented, and share an affinity for Ashesi\xe2\x80\x99s mission. This position will be hybrid and include remote working options as well as days in the office. Individualized arrangements will be made upon contracting. The Contract Management and Administrative Officer will carry out management and administrative duties of the organization including, but not limited to the following. Essential Duties and Responsibilities: Contract and Board Management

• Develop and maintain internal systems to ensure comprehensive documentation management
• Oversee reporting required by Canada Revenue Agency (CRA) and major donors ensuring timely and thorough compliance
• Track project performance and analyze deliverables according to requirements
• Support and liaise with all contracted resources including accounting, legal and insurance
• Ensure that all manners of Board activities adhere to standards including notification of meetings, maintenance of meeting minutes and other record keeping obligations
• Work with the Executive Director to grow AUFC\xe2\x80\x99s partnerships, provide financial reports and develop internal policies.

General Administration

• Oversee all aspects of the organization\xe2\x80\x99s information infrastructure including electronic file management, email, contact management, telecommunications and website
• Provide administrative support to the Executive Director including travel plans, scheduling as well as compiling and process reimbursements, expense reports, and checking requests
• Liaise with teams within the Ashesi Community for meetings and events planning, as well as to ensure alignment
• Manage logistics for in-person and remote Ashesi events, including purchasing supplies or catering, setting up facilities, managing RSVPs, coordinating with venue and/or hosts, and running virtual conference software
• Liaise with Board members as needed

Skills/Qualifications:

• 3-5 years of experience in contract management, compliance and CRA reporting
• Seasoned experience in executive administration including managing administrative systems for nonprofit organizations
• Minimum undergraduate degree or certificate in a related field (e.g., paralegal, finance, administration etc.)
• Excellent written and oral communication and interpersonal skills
• Extremely detail-oriented with strong organizational skills
• Strong financial skills an asset
• Ability to identify and complete work, and manage multiple projects independently
• Ability to work with colleagues remotely across international teams in the USA and Ghana, including flexibility to accommodate across time differences, as necessary
• Excellent proficiency with Microsoft applications. Knowledge of database systems an asset.
• Ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds

HOW TO APPLY To apply, please send a resume and cover letter. Please include your name or initials in the attachment files. This post will close on February 27, 2023. While we appreciate all applicants only those invited for interviews will be contacted. Ashesi University Foundation Canada is an equal opportunity employer dedicated to building a diverse and inclusive workplace culture. A positive work environment, flexible hours, and an organizational value of work-life balance underscore our interest in attracting outstanding candidates. Job Types: Full-time, Permanent Salary: $67,110.00-$74,041.00 per year Benefits:

• Casual dress
• Company events
• Paid time off
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Toronto, ON Application deadline: 2023-02-27
Expected start date: 2023-04-03