Job Description

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POSITION PURPOSE Reporting to the Supervisor, Child Care Services this position is responsible for processing contract requests and amendments; ensuring Child Care Services Agreements are executed accurately; determining eligibility for funding, processing rate adjustments, tracking and monitoring various funding allocations and reconciliations; providing various accounting, financial, statistical and administrative services including service provider and operator payment and providing financial and statistical recording, monitoring, reconciliation, reporting and maintaining computerized records. MAJOR RESPONSIBILITIES

• Process requests for contracts and amendments and reviews the required documents.
• Ensures the insurance is compliant and tracks insurance renewal dates in program related system.
• Collaborates with Risk Management to ensure annual insurance renewals meet York Region requirements.
• Reconciles expenditures and revenues processed through the financial system against detailed records maintained by program related systems.
• Collects financial statements to ensure the Operator is meeting regional audit requirements.
• Collects and monitors funding recoveries from child care operators.
• Maintains filing and information system for service providers including agency budgets, funding requests, financial statements, payments and contract reconciliation.
• Maintains library of automated statistical information for current and prior years; prepares statistical and financial reports to meet operational needs, as required.
• Prepares, formats, edits and revises memos, letters, reports, documents and correspondence.
• Conducts monthly funding workshops for child care operators to ensure agreement requirements are met and understood.
• Conducts workshops, as needed, for child care operators to review funding opportunities and funding guidelines.
• Liaises with Integrated Business Services to respond to enquiries from staff and child care operators for accounts payable and payment matters.
• Provides support for ongoing projects, including monitoring and reporting project progress, developing flow charts and task diagrams, compiling information, providing administrative support, and organizing materials.
• Acts as back-up to other Contract and Funding Coordinators, as required.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

• Successful completion of a Post Secondary Certificate/Diploma (1 year or more) in Business Administration or related field or approved equivalent combination of education and experience
• Minimum two (2) years’ experience in contract management and/or general accounting field and/or in developing spreadsheet and/or database applications for financial analysis and reporting.
• Thorough knowledge of general accounting practices and procedures and general office procedures including records management.
• Mathematical aptitude and analytical skills.
• Familiarity with policies and procedures governing time entry, accounts payable and account receivable.
• Familiarity with the requirements regarding contract and case management.