Job Description

Overview

Interlock Mechanical Services Ltd. is seeking a Construction Administration Assistant to join our growing team. This is a vital role for someone who thrives in a fast-paced environment, is highly organized, and has proven experience supporting construction operations from an administrative perspective.

This role is ideal for someone with a background in construction office administration who understands the workflow, documents, and timelines that drive successful projects.

About the Role

This position supports daily office operations and assists with documentation, scheduling, and general admin tasks. You'll be a key part of a small, hard-working team that values professionalism, efficiency, and a no-nonsense approach to getting the job done.

Key Responsibilities

Provide general administrative support to the office and field teams, including answering phones, managing emails, and internal coordination Maintain accurate project documentation, including permits, inspection records, safety documents, and change orders Prepare, edit, and manage documents such as contracts, job site paperwork, reports, and proposals Support financial processes by assisting with invoicing, timesheet tracking, purchase orders, and expense reporting Track and organize equipment rentals, tools, and office inventory Coordinate with suppliers, trades, and clients as needed to support project progress and maintain communication flow

What We're Looking For

Minimum 2 years of administrative experience in a construction or trades-related office (required) Strong understanding of construction workflows, terminology, and documentation Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook Excellent communication, time management, and organizational skills Ability to prioritize and manage multiple tasks independently in a deadline-driven environment Dependable, proactive, and comfortable working in a small, high-performing team

What We Offer

Competitive hourly wage, based on experience and qualifications Comprehensive benefits package after 90 days of employment Full-time, consistent 40-hour work weeks A supportive team environment with opportunities to learn and grow Opportunities to expand your knowledge across various aspects of the construction industry
Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Extended health care Vision care
Work Location: In person