Job Description

Position Summary

Bellastate Construction is currently seeking a qualified and experienced

Construction Admin

to work with our Project Manager in support of our growing portfolio of multi-unit residential and commercial construction projects.

The Construction Admin provides administrative, clerical, and coordination support to ensure smooth day-to-day construction operations. This role helps manage project documentation, scheduling, communication, and general office support for the construction team.

Key Responsibilities

Administrative Support

Manage and organize project files, contracts, permits, and construction documents. Prepare project paperwork. Maintain accurate records of deliveries, site logs, timesheets, and daily reports. Assist in organizing meetings, preparing agendas, and recording meeting minutes.

Project Coordination

Assist in scheduling inspections, subcontractor activities, and project timelines. Coordinate communication between project managers, site supervisors, subcontractors, and suppliers. Track project progress and follow up on pending items or documentation. Help prepare project status reports for management.

Office & Site Support

Provide general support to the construction team (printing drawings, distributing updates, etc.). Assist with RFI submissions, safety documents, and compliance requirements. Help ensure all project documentation is up-to-date and properly filed.

Communication

Respond to emails, calls, and inquiries related to construction operations. Relay messages and updates between office and site personnel in a timely manner. Follow up with vendors, suppliers, and subcontractors regarding schedules, deliveries, and documentation.

Qualifications

Experience in construction administration, office administration, or related field (preferred). Strong knowledge of construction processes and terminology is an asset. Excellent organizational and multitasking skills. Proficiency in MS Office (Word, Excel, Outlook) and project management software. Strong attention to detail and ability to work in a fast-paced environment. Good communication and interpersonal skills.

Core Competencies

Organization & time management Attention to detail Problem-solving Reliability Communication skills Ability to work independently and with teams
Company Health Insurance to begin after 3rd month, at employee's expense.

Job Type: Full-time

Pay: $20.00-$24.00 per year

Benefits:

Dental care Extended health care Life insurance Vision care
Work Location: In person