Job Description

Today\xe2\x80\x99s Family Early Learning and Child Care JOB DESCRIPTION


JOB TITLE: Communications and Board Liaison Coordinator


REPORTS TO: Chief Executive Officer


TERM: 18-month contract


SALARY: $55K-$60K

At Today\xe2\x80\x99s Family, we believe in the role, value and impact of strong people partnerships in achieving what\xe2\x80\x99s best for children and families. Together, we can ensure that every child experiences the joy of learning through play. It\xe2\x80\x99s why we exist. We\xe2\x80\x99re seeking the very best people to help us grow, care and innovate within the very best, high-quality, and unique programs and opportunities for children. Who Are We? Today\xe2\x80\x99s Family is a large and growing not-for-profit, charitable organization serving over 6,000 children and families in over 86 neighbourhoods across Hamilton, Halton, Haldimand and Norfolk, and Oxford County. We\xe2\x80\x99re on a mission. By working together to enrich today\xe2\x80\x99s families, we want what\xe2\x80\x99s best for children. It\xe2\x80\x99s our vision that every child experience the joy of learning through play. We achieve this by holding our core values close to us, allowing them to guide us into the future we embrace \xe2\x80\x93 a future for every child. We value Caring, Collaboration, Accountability, Innovation, and Inclusion. Our programs and services are high-quality and continuously emerging to meet and respond to the strengths and needs of our growing communities. We are a multi-site, multi-service organization, offering a wide-variety of licensed programs and services in many neighbourhoods, including:

• Early Learning and Child Care
• Licensed Home Child Care
• Before and After School Care
• Day Camps
• EarlyON Child and Family Centres
• Youth Partnership Opportunities
• Family and Community Engagement

OPPORTUNITY SUMMARY:
Today\xe2\x80\x99s Family is seeking a Mission-driven and thoughtful Communications and Board Liaison Coordinator to join its team to work toward achieving what\xe2\x80\x99s best for children and families. By offering administrative and communications support to the Senior Leadership Team (SLT) and its Board of Directors, the position will ensure efficient and effective workflow of strategic priorities, communication, and governance initiatives to continuously work toward achievement of organizational Mission, Vision, and Guiding Values - a place for every child to experience the joy of learning through play.

Support to Senior Leadership Team; Administrative and Communications

The Senior Leadership Team is part of Today\xe2\x80\x99s Family\xe2\x80\x99s busy underground network, working collaboratively across its stakeholders and communities to strengthen access to early learning and child care experiences and opportunities for children and families. The team consists of the Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, Director of Finance, and Director of Programs.


In collaboration with the Senior Leadership Team, this role will:

• Serve as key liaison, organize, and coordinate all aspects of communication, documentation and workflow related to the Senior Leadership Team
• Identify opportunities to promote and communicate the impact and essence of Today\xe2\x80\x99s Family\xe2\x80\x99s Mission, Vision, and Values through effective and creative communication
• Maintain and manage calendar of CEO by coordinating, planning and scheduling meetings, special events, travel and accommodations
• Work closely and effectively with the Senior Leadership Team to keep them informed of upcoming commitments and responsibilities
• Coordinate, organize, and participate in regular engagement and communication with community partners and stakeholders
• Anticipate critical issues and opportunities as they arise and advise the CEO
• Prioritize projects by considering risk, importance, urgency, potential implications, and organizational impact
• Coordinate information for internal and external distribution: letters, memos, compiling data reports, creating presentations, meeting minutes, editing, proofreading and other information preparation as may be required
• Supports the Senior Leadership Team in designing, drafting and distributing internal and external communication
• Develop administrative procedures and processes identifying opportunities for continual process improvement and efficiency
• Manages and coordinates special projects with the CEO and COO
• Ensures all board and community partner correspondence is reviewed and approved by CEO, and CEO is copied on all correspondence with board and community partners
• Planning and coordination of events

Board Liaison

Today\xe2\x80\x99s Family is a not-for-profit, charitable organization that is governed by a caring, volunteer-driven Board of Directors. Today\xe2\x80\x99s Family\xe2\x80\x99s Board of Directors is committed to ensuring that the organization has what it needs to grow to best serve children and families, today and into the future. The Board of Directors shares its best thinking to strategically plan to chart new directions for Today\xe2\x80\x99s Family.


In collaboration with the Senior Leadership Team (SLT), this role will:

• Serve as key liaison and organizes and coordinates all aspects of communication, documentation and workflow related to the Board of Directors
• Develop and implement annual Board Communications and Engagement Plan to support and organize the Board of Director activities
• Communicate and engage regularly with Board of Directors to support the growth of excellent governance of Today\xe2\x80\x99s Family
• Coordinate of Board events (drafts meeting minutes, packages and communications and logistics for board meetings and AGM)
• Work with the Senior Leadership Team, Board of Directors, and various internal departments and teams to develop, implement and measure Today\xe2\x80\x99s Family\xe2\x80\x99s Multi-Year Strategic Plan

Qualifications

• Alignment with and passion for Today\xe2\x80\x99s Family\xe2\x80\x99s Mission, Vision and Values
• An interest in working for a not-for-profit, charitable organization serving children, families, and communities
• Excellent and creative written and verbal communication skills
• Strong organization and administrative skills; capable of operating independently with minimal direction; easily adaptable to various competing demands, and demonstrate the highest level of community engagement and service
• Excellent interpersonal, collaboration, and engagement skills
• Proven ability to handle confidential information with discretion