Job Description

Regular/Temporary

Temporary

Job Title

Communications Assistant - JD1142

Job ID

72119

Location

HSC- Central Campus

Open Date

09/22/2025

Job Type

Limited Term (>12 months)

Close Date

10/01/2025

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

FHS MGD Initiative

Salary Grade/Band

Grade 6

Salary Range

$22.94 - $36.83 (hourly)

Contract Duration

12.3 Months

Hours per Week

35

Posting Details

Schedule

Monday to Friday 8:30am-4:30pm

Education Level

3 year community College Diploma in Communications or Multimedia Design

Career Level

Requires 2 years of related experience

Hourly Rate

$22.94-$36.83 (hourly)

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.


The McMaster HealthICE (Innovation, Communication, and Entrepreneurship) initiative https://healthinnovation.mcmaster.ca/ initiative is seeking a creative Communications Assistant to join its team at The Clinic and The Heersink School of Biomedical Innovation and Entrepreneurship. The Clinic is a health innovation and entrepreneurship hub located in the Health Sciences library. It offers courses, coaching, mentorship, and other networking opportunities to enable health innovators to move their ideas forward towards commercialization. The Heersink School delivers the Master of Biomedical Innovation and other initiatives to advance health entrepreneurship at McMaster.


The Communications Assistant will work closely with the Marketing Manager and the Program Manager and innovation team to amplify the work, impact, and successes across our programs. This role will provide support within a growing team by creating social media content, creating engaging communications, and assisting with event promotion and coordination. The Communications Assistant will play a key role in building awareness, celebrating achievements, and strengthening the reach of health innovation and entrepreneurship initiatives.


General Description:


Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Design multimedia content for print, web and video in accordance with University brand guidelines. Plan and coordinate a variety of events. Responsible for providing direction to others in how to carry out work tasks.


Duties and Responsibilities:

Greet visitors, answer or redirect general inquiries in person, by telephone, and via e-mail and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures. Design multimedia content for print, web and video in accordance with University brand guidelines. Liaise with a variety of stakeholders to promote department in print and online, in cooperation with internal departments. Collect and develop content for a variety of communications including but not limited to, newsletters and press releases. Collect, analyze, assess and summarize information relevant to the decision making process and developing recommendations for final approval and implementation. Plan and coordinate a variety of events, committees and activities. Prepare estimates of time and resources required for various events, conferences and activities. Complete travel expense reports, electronic cheque requisitions and purchase orders. Monitor budgets, verify data and reconcile event accounts. Update and maintain information and content on websites and social networks. Resolve issues relating to events, committees and activities. Take meeting minutes for committee meetings. Create a variety of documents including, but not limited to, correspondence, reports and procedure manuals. Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations. Update and maintain confidential files and records. Handle sensitive material in accordance with established policies.

Supervision:

Provide direction to others in how to carry out work tasks. Ensures adherence to quality standards and procedures for short-term staff and volunteers.

Qualifications:

3 year Community College Diploma in Communications or Multimedia Design. Requires 2 years of related experience.

Assets:

Experience with Adobe Creative Suite and WordPress. Experience with social media accounts and developing written and creative content for posting that drives engagement and follower growth. Knowledge of or experience with the innovation and entrepreneurship ecosystem. Availability to start on prefferd start date; October 14, 2025

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.


The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.


The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Metis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.


As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.


Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or Faculty of Health Sciences HR Office at ext. 22207, or School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.