Job Description

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Hiring Unit: Faculty of Science - Research and Grants Office

Job Summary:
We are seeking a Communications Assistant C to aid in the coordination of the 38th edition of Soup and Science.

About Soup and Science
Soup and Science, a long-running event hosted by the Faculty of Science, provides an opportunity for McGill students to learn about a wide range of research and innovation taking place at McGill and meet some of the professors directing this research. The next iteration of this week-long event will take place in Fall 2024.

Position Summary:

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  Under the supervision of the Research and Grant Officers, organize individuals, such as volunteers and caterers, as well as events, such as specific sessions within Soup and Science.
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  Act as a liaison between the unit and internal or external parties to provide various assistance or information.
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  Produce promotional material in collaboration with the Faculty of Science communications team, such as flyers, posters, videos, articles, and newsletters for use in reports, workshops, and info sessions.
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  Craft engaging emails to recruit potential speakers, as well as follow-up correspondence, and maintain a comprehensive spreadsheet to track email responses.
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  Advertise the event in collaboration with the Faculty of Science communications team using diverse channels, such as social media and internal newsletters.
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  Create and maintain the event website registration page
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  Assist with recruiting volunteers to support event logistics and execution on the day of the event.
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  Prepare event signage and name tags.
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  Prepare scripts and session flows for the event and communicate details to the host and volunteers via email.
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  Prepare presentations in the days leading up to the event.
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  Organize meetings and other special events as needed.
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  Create and review event surveys to gather valuable feedback.

Other Qualifying Skills and/or Abilities

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  Excellent written and verbal communication skills.
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  Keen attention to detail.
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  Ability to follow through on project timelines independently.
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  Proven experience in event organization.
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  Ability to work independently and with a team.
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  Strong organization and time management skills.
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  Proficient in Microsoft Suite, graphic design platforms, and social media for both professional and promotional purposes (e.g., Microsoft Excel, Canva, Mural, Facebook, and Instagram).
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  Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

Minimum Education and Experience: High School Diploma 2 Years Related Experience















Hourly Salary: (AMUSE C) $16.06















Estimated Number of Work Hours per Week: 15 (Part time)















Position Start Date: 2024-05-17















Position End Date: 2024-08-15















Deadline to Apply: 2024-05-26















McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca .