Job Description

Communications Assistant

- We are growing our team!
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Full-time, 1 Year Contract 37.5 hours per week Competitive base salary of $52,747
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Who We Are

The Greater Vancouver Food Bank is a non-profit organization with a mission to provide healthy food to those in need. The GVFB provides support through direct distribution to those in Vancouver, Burnaby, New Westminster and the North Shore, as well as through 160+ agency partners both locally and provincially. Through this model, the GVFB envisions a British Columbia where everyone has access to healthy food through efficient distribution, innovation and partnerships.

To learn more visit: www.foodbank.bc.ca

The GVFB is a proud winner of

BC's Top Employers 2025!

The GVFB is a certified Living Wage Employer!

This recognizes the GVFB's commitment to paying fair wages, upholding good work standards for our employees, and contributing to poverty reduction and a higher standard of living in our community.
What We Offer


We believe in providing employees with flexibility, and the resources and tools to excel in their role. Employees will work alongside people who are passionate about food insecurity and community. We provide an inclusive office environment with excellent Skytrain accessibility and free parking on-site.

This is a full-time, 1 year contract, with the opportunity to learn and grow. The successful candidate can expect a Living Wage based salary of $52,747.

Position Overview

This role assists with planning, coordinating, and implementing organizational communications across multiple channels, and maintains key relationships both within the organization and with external stakeholders to support the GVFB's strategic direction and goals. The Communications Assistant works closely with direct team members and the Chief Executive Officer.

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Key Responsibilities

Support the Communications team in achieving organizational goals by producing clear, accurate copy aligned with the GVFB's brand, voice, and mission. Conduct research and gather information from clients, donors, volunteers, partners, and external sources to support storytelling, proposals, reports, media materials, and organizational messaging. Assist with journalism-style tasks such as background research, fact-checking, sourcing information, drafting interview questions, and compiling notes for PR initiatives. Support PR initiatives in the field, including attending media opportunities, assisting with on-site logistics, gathering quotes and details, and coordinating with partners and external stakeholders. Draft written materials such as website updates, newsletter copy, briefing notes, talking points, internal announcements, donor-facing language, media support documents, and award nomination content. Assist with updating and maintaining website content to ensure accuracy, accessibility, and brand alignment. Provide administrative support across Communications & Community Engagement, including documentation updates, scheduling assistance, process tracking, and other general office tasks. Take clear and accurate meeting minutes and notes, organize action items, and distribute summaries to relevant teams. Maintain and organize media, assets, and document archives to ensure proper filing, easy retrieval, and version control. Assist with internal communications tasks, such as compiling updates, preparing staff bulletins, and supporting meeting and event logistics. Coordinate merchandising logistics, including inventory tracking, ordering, restocking, labelling, packaging prep, and organizing promotional items for events and external partners. Prepare promotional merchandise and branded materials for tours, program visits, donor engagement, volunteer groups, and internal activations. Assist with brand-alignment reviews by checking materials for consistency with GVFB templates, messaging, and brand guidelines, and escalating items for approval when needed. Keep online files, shared drives, and digital archives organized, properly labelled, and up to date to support smooth internal workflows. Support conference and event coordination for leadership, including booking tickets, organizing attendance, preparing briefing materials, and managing confirmations. Organize and book talks, panels, and community presentations, including liaising with hosts, preparing materials, and coordinating logistics. Support social media through copywriting, proofreading, and organizing posts for scheduling (no content creation required). Coordinate with vendors and suppliers for promotional materials, merchandise, branded assets, and other communications needs. Perform basic office administrative tasks such as filing, organizing documents, laminating materials, preparing meeting packages, and supporting day-to-day office operations. Provide light Canva-based administrative tasks such as resizing or updating existing templates (no original design work). Perform other administrative and communications support duties as assigned by the Communications Manager and the Chief Executive Officer.
Personal Attributes and Core Skills

Exceptional organizational skills with the ability to prioritize, structure work, and maintain clarity across multiple projects. Strong written communication skills with the ability to produce polished, concise, and accurate copy. High attention to detail, with a natural ability to spot inconsistencies, errors, and formatting issues. Advanced research and information-gathering skills, including critical thinking and fact-checking abilities. Strong administrative and coordination skills, including maintaining accuracy under pressure and managing complex information. Solid understanding of branding principles and the ability to uphold consistency across materials and messaging. High digital literacy, including comfort with online platforms, shared drives, and web-based tools. Strong interpersonal and professional communication skills, both in person and across teams. Excellent judgment, reliability, and discretion when working with sensitive or detailed information. Ability to work proactively and independently, anticipating needs and staying ahead of deadlines.
Qualifications and Experience

Minimum of one year of experience in an administrative or assistant role. Proficiency with Microsoft Office, including strong skills in building and managing spreadsheets. Basic experience using Canva or similar tools for simple template updates or edits. Strong writing abilities, with clear, professional written communication. Strong organizational skills with the ability to maintain structured systems and manage multiple details accurately. Post-secondary education in communications, administration, business, or a related field, or an equivalent combination of experience.

We are actively recruiting for this position and encourage you to apply now if you are keen on this opportunity!

A criminal record check for working with vulnerable sectors is required upon hiring.
NOTE:


Due to the high volume of applications, only those applicants under consideration will be contacted.

Please accept our utmost appreciation for your interest. The Greater Vancouver Food Bank is an Equal Employment Opportunity employer. Applications will be treated in strict confidence.