Job Description

Position Details

Position Information

Position Title
Communications and Event Planning Coordinator

Department/Unit
Learning & Teaching

Location
Halifax

Posting Number
S306-22

Employee Group
NSGEU Local 77

Position Type
Term

Duration of Contract (if applicable)
13 months

Employment Type
Full Time

Full-time Equivalency (FTE)
1.0

Salary
$25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week)

Classification
C6

Provisional Statement


About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary
The Centre for Learning and Teaching (CLT) works in partnership with academic units, faculty members, and graduate students to enhance the practice and scholarship of learning and teaching at Dalhousie. Reporting to the Manager, Administration and Operations, the Communications and Event planning coordinator is responsible for the planning and execution of all CLT hosted events.

Key Responsibilities

• Plan implementation and follow-up activities for all CLT events (in-person and virtual), such as webinars, workshops, conferences etc.. Event and registration database setup, organization, management and troubleshooting. Management of resource and information desk for all CLT hosted events. Collect and maintain detailed registration and attendance information for all CLT hosted events and programs for evaluation, success, research or other purposes.
• Coordinate and facilitate logistics including all components of event management to contractual commitments, analysis and follow-ups. This include managing, developing and monitoring the effective and efficient allocation of the budget for CLT conferences and special events.
• Create and edit content for CLT’s website, serving as web editor, reviewing and publishing all website content and manage web-based functions, including social media, to support the Centre’s activities.
• Create high-quality creative concepts that comply with Dalhousie branding standards. Produce newsletters, brochures, posters, display booths and other hardcopy communication pieces. Create and optimize graphics for use on web pages and HTML emails.
• Administration of University-wide Teaching Awards, CLT Grants and CLT Programming.
• Financial Administration including preparing HR and financial forms, and bi-weekly financial accounts reconciliation, and CLT administrative duties including coverage for CLT reception area, managing CLT space booking, and ordering office supplies and submitting facilities management requests

Note
Hybrid role: The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Qualifications
Business/Office Administration Program, with three to five years’ related experience (or equivalent combination of training and experience) is required. Demonstrated experience in designing both print and web-based materials and developing standard-compliant web pages, HTML emails, posters etc., is required. Experience in developing and implementing an interactive web presence and an overall communication strategies through content management systems is key. Must demonstrate strong interpersonal and communication (verbal and written) skills and high level organizational skills is required. and the ability to maintain confidentiality. Demonstrated organizational and multi-tasking skills and the ability to work both independently and in a team environment are essential. Proficiency in MS Office applications (Word, Excel) and database systems required.

Job Competencies


Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health

Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.

Posting Detail Information

Number of Vacancies
1

Open Date
08/16/2022

Close Date
08/30/2022

Open Until Filled
No

Special Instructions to Applicant