Communications Administrative Assistant
Prince George, BC, Canada
Job Description
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EXISTING CNC CUPE Employees: For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions. Employment Status Full Time Employment Type Regular Job Summary Specific Duties
General Administration
- Screens incoming information, \xe2\x80\x98ask CNC\xe2\x80\x99 emails and phone calls; provides general information and identifies matters that require attention within the department, or other College-wide referrals.
- Prepares documents and facilitates operational staff hiring and onboarding as directed.
- Drafts correspondence and reports, word processing and formats documents; compiles and distributes various reports.
- Performs general office duties such as maintaining filing systems, ordering supplies, mail distribution, photocopying and faxing.
- Performs website updating and content generation as needed, manages website event calendar in collaboration with others.
- Coordinates and arranges meetings, including arrangements for electronic equipment, refreshments, preparing/distributing agendas, recording proceedings and distributing minutes.
- Manages the calendars for the Communications Department leaders, and manages the shared department calendars.
- Verifies and tracks leave banks, sick and vacation time for the department.
- Provides relief coverage for select positions within the Department such for College events and for social media tasks.
- The incumbent may be asked to work on special projects as required.
- You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
- You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
Communications Support
- Assists in various Communications tasks such as booking and producing advertising material, or ordering print or promotional material.
- Prepares marketing, fundraising communications, and student recruitment-related mailings as needed.
- Compiles, organizes and distributes a news and events weekly email.
- Actions requests on behalf of the Executive and Associate Director of Communications.
- During work peak periods, may be required to assist with events, fundraising and other team-related activities.
- Responds to inquiries from staff and the general public.
- Deals effectively and diplomatically with internal and external stakeholders.
- Assists with basic graphic design as required, supported by the Graphic Artist.
Financial Administration Support
- Processes petty cash transactions and maintains petty cash system.
- Processes invoices, internal charges, credit card reconciliations, and purchase order requisitions.
- Assists in budget preparation, maintenance and review including reconciliation and capital requests.
- Maintains up-to-date knowledge of internal financial systems for budget enquiries.
Skills & Qualifications
- Recognized two (2 ) year diploma in Business Administration or equivalent related experience.
- Five years or more in a senior administrative support position ideally within a Communications environment.
- Experience within an educational environment is an asset.
- The ability to maintain a high degree of confidentiality and meet privacy legislation requirements is essential.
- Thorough knowledge of current office software, including Microsoft Word, Excel, and database management.
- Demonstrated knowledge of management of events and design standards.
- Ability to draft complex correspondence and write reports in clear, concise business English.
- Demonstrated effective organizational and time management skills are essential.
- Must be able to work independently or as part of a group.
- Effective problem-solving skills are essential.
- Must demonstrate empathy when communicating with staff, stakeholders and students.
Band G Grade NA Salary $58,482 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Communication Services
Posting Detail Information
Posting Number
22-240SP
Employee Group
Operational
Desired Start Date
03/13/2023
Position end date (if temporary or seasonal)
Additional Appointment Details
Number of Hours per week
35
Posting Competition Status
Accepting Applications
Open Date
02/27/2023
Screening/Close Date
03/06/2023
Remain Open Until Filled
Yes
Special Instruction/Details to Applicant
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Job Detail
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Job IdJD2119237
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPrince George, BC, Canada
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EducationNot mentioned