Job Description

As a

Commercial Proposal Coordinator

, you will play a key role in preparing, coordinating, and delivering compelling and compliant commercial proposals. Your goal is to ensure the quality, consistency, and competitiveness of each submission while meeting deadlines and fostering effective collaboration across internal teams.

KEY RESPONSIBILITIES AND DUTIES

1. RFP Management & Coordination

Review and analyze RFP/RFI documents to identify submission requirements, deadlines, and evaluation criteria. Develop and maintain a clear project timeline, ensuring all deliverables are completed on schedule. Coordinate internal review meetings, clarification requests, and approval processes. Act as the main point of contact for all proposal-related communications, both internally and externally.

2. Proposal Development & Writing

Prepare, draft, and format proposal content, ensuring clarity, accuracy, and compliance with client requirements. Collaborate with subject matter experts (operations, finance, IT, marketing, and legal teams) to gather and synthesize information. Tailor standard corporate materials to meet the specific needs and objectives of each opportunity. Edit and proofread proposal documents for grammar, consistency, and professional presentation.

3. Documentation & Compliance

Ensure all proposals meet mandatory requirements and are compliant with client specifications. Maintain up-to-date records of corporate documents, standard responses, and proposal templates. Manage version control and proper documentation of all submitted RFPs. Support the collection of certificates, insurance documents, references, and other compliance materials required for submissions.

4. Collaboration & Communication

Liaise with multiple internal departments to coordinate inputs and obtain management approvals. Work closely with the design/marketing team to produce visually appealing and brand-consistent proposal documents. Communicate regularly with business development leads to align proposal strategies with corporate objectives. Maintain a database of RFP opportunities and submission results, tracking success rates and lessons learned. Identify potential new business opportunities through bid portals and procurement networks.

6. Administrative & Reporting Tasks

Manage proposal calendars, submission trackers, and performance metrics. Prepare internal reports summarizing RFP activities, win/loss analyses, and improvement recommendations. Support post-submission follow-ups, including requests for clarifications or presentations. Contribute to the enhancement of RFP tools, templates, and processes for greater efficiency and consistency.

QUALIFICATIONS

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat. Proficiency in document management on Microsoft Teams Experience with design tools (Canva) preferred Bilingual (English/French) is an asset.

En tant que

Coordinateur(trice) de Propositions Commerciales

, Tu joueras un role cle dans la preparation, la coordination et la livraison de propositions commerciales convaincantes et conformes aux exigences des clients. Ton objectif est d'assurer la qualite, la coherence et la competitivite des offres, tout en respectant les delais et en favorisant la collaboration entre les equipes internes.

RESPONSABILITES CLES ET DEVOIRS

1.Gestion et Coordination des RFP

Examiner et analyser les documents RFP/RFI afin d'identifier les exigences de soumission, les delais et les criteres d'evaluation. Developper et maintenir un calendrier de projet clair, en veillant a ce que toutes les soumissions soient effectuees dans les delais. Coordonner les reunions de revision internes, les demandes de clarification et les processus d'approbation. Agir en tant que principal point de contact pour toutes les communications relatives aux propositions, tant en interne qu'en externe.

2.Developpement et Redaction des Propositions

Preparer, rediger et formater le contenu des propositions, en garantissant la clarte, l'exactitude et la conformite aux exigences du client. Collaborer avec les differents departements tels que : operations, finances, TI, marketing, equipes juridiques afin de recueillir et synthetiser les informations necessaires. Adapter les materiaux standard de l'entreprise pour repondre aux besoins et objectifs specifiques de chaque opportunite. Reviser et relire les documents des propositions pour en assurer la qualite grammaticale, la coherence et la presentation professionnelle.

3.Documentation et Conformite

Veiller a ce que toutes les propositions respectent les exigences obligatoires et soient conformes aux specifications du client. Maintenir des dossiers a jour des documents de l'entreprise, des reponses standard et des modeles de propositions. Gerer le controle des versions et la documentation appropriee de toutes les RFP soumises. Soutenir la collecte des certificats, documents d'assurance, references et autres documents de conformite necessaires pour les soumissions.

4.Collaboration et Communication

Assurer la liaison avec plusieurs departements internes pour coordonner les contributions et obtenir les approbations de la direction. Travailler en etroite collaboration avec l'equipe de design/marketing pour produire des documents de proposition visuellement attrayants et coherents avec la marque. Communiquer regulierement avec les responsables du developpement des affaires pour aligner les strategies de proposition avec les objectifs de l'entreprise. Maintenir une base de donnees des opportunites RFP et des resultats de soumissions, en suivant les taux de reussite et les lecons tirees. Identifier de nouvelles opportunites commerciales potentielles via des portails de soumissions et des reseaux d'approvisionnement.

5.Taches Administratives et de Reporting

Gerer les calendriers des propositions, les suivis de soumissions et les indicateurs de performance. Preparer des rapports internes resumant les activites des RFP, les analyses de gains/pertes et les recommandations d'amelioration. Soutenir les suivis post-soumission, y compris les demandes de clarifications ou de presentations. Contribuer a l'amelioration des outils, modeles et processus RFP pour accroitre l'efficacite et la coherence.

QUALIFICATIONS

Maitrise de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook) et d'Adobe Acrobat. Maitrise de la gestion documentaire sur Microsoft Teams. Experience avec des outils de design (Canva) est un atout. Bilinguisme (Anglais/Francais) est un atout
Indigo Park Canada is the leading provider of parking, transportation, logistical and consulting services with over 1000 locations in Canada. Our Company's activities cover the entire mobility and parking value chain: on-street parking facilities and related services; a comprehensive digital offering; parking enforcement and management of public spaces; soft mobility and last-mile logistics, optimizing the use of available space to serve the city and its citizens.


The composition of Indigo's workforce reflects a wide variety of ages, profiles, and roles. We maintain and promote this openness through a policy of equal opportunities and fight against all forms of discrimination in hiring and in work relationships. Applications from various groups are welcomed and encouraged. Every person has a right to equal treatment with respect to employment or discrimination, but it does not include any other person under the Human Rights Code. Accommodations are available on request in relation to the materials or processes process.

We thank all applicants for their interest in this position. However, due to the high volume of applicants, we will only be contacting candidates selected for an interview. #IPC2