Job Description

About Us

Rushton CPA is a locally owned, growth-focused accounting firm serving business owners and professionals across Vancouver Island. We handle everything from year-end compliance to advanced tax planning and CFO-level advisory. What sets us apart is our personal connection with clients--we value clear communication, reliability, and building long-term relationships.

We're looking for a

Client Care & Administrative Coordinator

to be the welcoming face and voice of our firm while keeping our operations running smoothly.

What You'll Do

Be a point of contact: answer calls/emails, and schedule meetings. Coordinate client files, including CRA correspondence and document management. Support billing, payment collection, and simple bookkeeping/data entry. Help organize calendars, reminders, and task tracking (Outlook, Airtables) Keep the office organized and ensure client interactions are handled professionally and warmly.
What We're Looking For

Strong communication and people skills--you enjoy working with clients. Detail-oriented, organized, and comfortable juggling multiple tasks. Experience in an admin, office coordinator, or client care role. Comfortable with Microsoft Office (Outlook, Excel, Word). Experience with bookkeeping or accounting software (Xero, QuickBooks, TaxCycle) is a plus. Discreet, trustworthy, and professional--you'll be handling sensitive financial information. 4 years of experience in an office type setting or business leadership role.
What We Offer

Competitive pay:

$23-27/hour

, depending on experience. A stable, local firm with growth opportunities. Supportive team culture--we value family, balance, and long-term relationships. Opportunities to expand your role as the firm grows.
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Job Type: Part-time

Pay: $20.00-$26.00 per hour

Expected hours: 20 per week

Work Location: Hybrid remote in Nanaimo, BC V9T 1H2

Application deadline: 2025-11-07