Job Description

Job category: Administrative
Job posting ID: 6789
Employment status: Regular full-time
Position's anticipated start date: 2025-01-27
Classification: BT OPSEU 477
Salary/Rate of pay: $21.95
Application deadline: 2025-01-09
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the .
Together, we can make all the difference in the lives of others.
Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.
If you are looking for a rewarding experience with a values and mission-driven team, join Canada's Lifeline and make a meaningful difference.
We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.
About the role
Canadian Blood Services is looking for a Regular full-time Clerk - Ottawa to join our dynamic Donor Relations & Collections East team.
The Donor Relations & Collections East team is responsible for supporting Canadian Blood Services by collecting donor blood in a safe manner to enable safe products which save lives every day. In this role, you will be responsible for clerical work reporting to the Supervisor, Resources. You will adhere to all current operating procedures and practice good judgment in the performance of job responsibilities while promoting the Centre's objectives through good interpersonal skills. .
Formula for success

• Drawing on your knowledge or experience in record keeping and file management, you will be responsible for document management for Collections (SOPs/WIs) including implementations and the rescinding of documents, as well as maintain various record systems.
• Establish and maintain filing systems for training.
• You will compile, type/keyboard, update, file, report, template, manual and statistical data.
• Leveraging your attention to detail, you will prepare, scan and email documents to various departments
• Utilizing your superior organizational skills, you will make arrangements for accommodations and travel, reserve meeting rooms, set up equipment and arrange catering.
• You will record and produce meeting minutes and agendas.
• Complete expense reports for manager.
• Operate automated and other office equipment.
• Maintain and keep records of and requisitions of office supplies.
• Perform receptionist duties.
• Perform other administrative duties as required.

Desired education and skills

• Completion of a post-secondary education in a relevant discipline from a recognized academic institution.
• Minimum three (3) to six (6) years' experience in Office Administration required.
• Technical skills including MS Office (Excel, Word, Outlook) as well as scanning skills are essential.
• Excellent communication skills in English is essential, including legible handwriting.
• Superior multi-tasking skills required.
• Excellent administrative skills including typing, filing, and recording are essential.
• Ability to work as a team and independently.
• Detail-oriented and capable of working in a highly regulated environment.
• Flexibility is essential to ensure document implementations to meet deadlines.

What we offer you

• 3 weeks' vacation.
• Comprehensive group health, dental and vision benefits for you and your family.
• Defined benefit pension plan.
• Employee discounts, wellness program, professional resources.

What you can expect

• Shift/hours - Monday to Friday 8:00 to 16:00 with occasional Saturdays.
• Travel requirements - travel will be required to our Concourse Gate site for Document Management.
• Physical requirements - ability to lift weight up to 10 kg (22 lbs.).

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada's population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.
If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.
We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add donotreply@blood.ca and system@successfactors.com to your safe senders list.
Applicants who require accommodation should discuss their needs with us.
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