Job Description

Weiler Maloney Nelson LLP is one of Northwestern Ontarios largest and most prominent law firms. Our well-established and community-minded law firm is seeking an experienced and motivated Legal Assistant or Law Clerk to join our Firm to support the Family Law department. This is a full time, permanent position and is ideal for anyone who enjoys a fast-paced environment, excels at organization and time management, and is seeking a workplace where growth and professional development are supported.Responsibilities and Duties

• Working closely with the lawyers and other staff to ensure clients are receiving timely and professional responses to inquiries
• Managing flow of files pursuant to deadlines, maintaining an independent knowledge of the status of all files assigned
• Communicating with clients, opposing counsel, court, other professionals and agents via telephone, email, letter, fax and in person
• Drafting of correspondence and reporting letters in accordance with lawyer instructions, and proofreading correspondence drafted by lawyers
• Basic drafting of court documents and preparation of final versions including binding etc.
• Arranging for service and filing of court documents, locally and out of town
• Document management including keeping paper and digital files current and organized
• Timely file maintenance including opening and closing files, monthly billing, A/R collection
• Administrative tasks including entering and reviewing time dockets; reviewing, preparing and sending accounts at month end
• Assignment and oversight of tasks delegated to student assistants and other administrative support staff as applicable

The job posting is intended to describe the general nature of work being performed by Legal Assistant or Law Clerk in our Family Law department. The successful candidate must be flexible and willing to engage in continual learning. It is likely that the successful candidate will be assigned to a specific lawyer following their onboarding period, and that lawyer may practice in additional areas of law. The above description is not intended to be inclusive of all duties and responsibilities and is subject to change.Qualifications and Skills

• Minimum of Two (2) years of relevant experience as a Family Law Legal Assistant or Law Clerk (preferred)
• Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Paralegal, Administrative Services or a related field (preferred)
• Demonstrated ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions/process
• Strong attention to detail and a high degree of self-motivation
• Outstanding interpersonal skills and ability to develop cross-functional relationships
• Excellent oral and written communication skills, research and analytical skills
• Experience and acuity with software including: the Microsoft Office Suite, Divorcemate, ACL, legal accounting software, document management systems, Zoom, Docusign etc.
• Working knowledge of the Rules of Civil Procedure and other various Rules and Acts as required
• High standard of integrity, ethics, judgment, dependability, discretion and confidentiality

The salary for this position will be commensurate with the experience and abilities of the successful candidate. Our comprehensive compensation and benefits package for full time employees includes:

• A competitive salary
• An annual performance bonus
• A group RRSP/DPSP Plan (eligible to enroll after 1 year of employment)
• Health, Dental and Vision Benefits (eligible to enroll after 3 months of employment)

Weiler Maloney Nelson LLP is committed to diversity and encourages applications from women, Indigenous peoples, Francophones, persons with disabilities, and members of the LGBTQ communities. Accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.Interested applicants should submit a resume to Weiler Maloney Nelson, 201-1001 William Street, Thunder Bay, ON P7B 6M1 attn: Managing Partner, or submit via email no later than 5:00 p.m. on Friday June 7, 2024.Please ensure you have provided a cover letter and references with your resume.Thank you to all interested applicants - only those selected for an interview will be contacted.Job Types: Full-time, PermanentPay: From $45,000.00 per yearBenefits:

• Dental care
• Extended health care
• On-site parking
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Thunder Bay, ON P7B 6M1: reliably commute or plan to relocate before starting work (required)

Experience:

• legal assistant or law clerk: 1 year (preferred)

Work Location: In personApplication deadline: 2024-06-07
Expected start date: 2024-06-24