Here we GROW again! Bradford Greenhouses Ltd. is seeking an experienced Accounts Payables clerk to join our Finance team on a 3-month contract, with the potential of turning into permanent status, working at our Corporate office located in Barrie.
Reports To
Controller
Summary
The Accounts Payable (A/P) Clerk is directly responsible for performing a range of accounting duties related to the accounts payables function, generally by data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, expenses, and any other accounting transactions related to A/P management.
Job Duties
l Collaborate with the Controller, General Accountant, and CFO to maintain collection goals and general A/P performance levels.
l Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
l Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
l Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
l Post and reconcile company payments to general ledgers.
l Review bills to the company for potential errors and/or discrepancies.
l Investigate and resolve billing discrepancies or misapplied cash transactions.
l Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
l Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
l Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
l Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
l Form payment strategies to make timely A/P payments and mitigate supplier objections.
l Investigate payment problems while following corporate A/P policies and procedures.
Requirements
l Bachelor\'s degree in Accounting, Finance, or Business Administration and 5 years of experience, or an equivalent combination of education and experience.
l 2 years direct experience in an A/P capacity.
l Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
l Strong knowledge of payment regulations and fair credit practices.
l Must possess a high level of moral judgment for handling confidential information and monetary transactions.
l Experience in gathering data, compiling the proper information, and preparing financial reports.
l Basic knowledge of accounting systems, budgets, and internal controls.
l Advanced proficiency with accounting software and spreadsheet programs and applications.
l Effective attention to detail and a high degree of accuracy.
l Strong work ethic and positive team attitude.
l Sound analytical thinking, planning, prioritization, and execution skills.
l Excellent teamwork and team building skills.
l Able to effectively communicate both verbally and in writing.
l Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
l Strong problem identification and problem resolution skills.
l High level of proficiency with Microsoft Office productivity suite.
Working Conditions
l Manual dexterity required to use desktop computer and peripherals.
l Additional hours as required.
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