Job Description

Date Posted: 02/15/2024
Req ID: 36050
Faculty/Division: Vice-Provost, Students
Department: Vice Provost, Strategic Enrolment Management
Campus: St. George (Downtown Toronto)
Position Number: 00013706Description:About us:The Business and Administrative unit at VPSEM has responsibility for the fiscal, human resources, space and other administrative management for the Vice Provost, Strategic Enrolment Management portfolio. This unit works collaboratively with Directors and other staff within the VPSEM portfolio to design and implement coherent administrative solutions to achieve departmental objectives.Your opportunity:As a member of the Business and Administrative Services support work group, and under the general direction of the Assistant Director, Finance and Administration the incumbent provides administrative support (financial, HR and otherwise) to the office of the Vice Provost, Strategic Enrolment Management, provides assistance to the Business Operations Lead when required, and provides administrative support to Financial Aid and Awards as needed.Your responsibilities will include:

• Interpreting and applying rules to determine best course of action for operational issues
• Probing for information to establish needs
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Creating and updating records
• Keeping well-informed on University programs, policies and procedures
• Monitoring accounts for a project and/or program
• Handling fees and/or fines on a regular basis
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five (5) years administrative experience
• Experience and proficiency in ROSI, FIS and HRIS, and knowledge of accounting principles, general UofT Policies and Procedures, including travel and other reimbursable expenses, and causal staff hiring and payroll; experience with accounting practices
• Good keyboarding and computer skills required; proficiency in MS Office (Word, Excel, Outlook, Access)
• Good written and oral communication skills
• Superior organizational and time management skills are essential; Demonstrated organizational skills, flexibility in handling multiple tasks concurrently, ability to work effectively in a team environment, and a high attention to detail
• Demonstrated ability to interpret and apply guidelines in a variety ofsituations
• Ability to work independently, to set priorities and work schedules to meet guidelines
• Ability to work effectively with a wide variety of people at different levels of the University and with external organizations and institutions
• Thorough knowledge of the UofT financial/HR processing procedures
• Absolute discretion, tact, sensitivity to confidential matters

To be successful in this role you will be:

• Adaptable
• Communicator
• Multi-tasker
• Organized
• Problem solver
• Team player

Closing Date: 02/27/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona ChanLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

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