Job Description

Quintessential Co. is a distinguished, full-service interior design firm specializing in bespoke hospitality and F+B spaces, as well as high-end custom residences. With a reputation for excellence and a commitment to design innovation, we craft refined, concept-driven interiors that leave a lasting impression.

Location: Markham, ON

Position: Full-time, Permanent

Why Join Us?

At Quintessential Co., we offer an inspiring and professional environment where creativity meets precision. Our team is dedicated to delivering exceptional design solutions while fostering growth, collaboration, and work-life balance. As part of our firm, you will have the opportunity to contribute to prestigious projects and refine your expertise within a forward-thinking, client-focused practice.

Key Responsibilities

Studio & Administrative Support

- Provide day-to-day administrative support to Principal Designers

- Manage calendars, meetings, correspondence, and documentation

- Organize digital files, project records, and internal systems

- Assist with ordering, tracking deliveries, and coordinating with vendors and trades

Business Operations & Strategy

- Support business strategy planning and internal process improvement

- Help maintain project schedules and workflow coordination

Client Management

- Act as a point of contact for clients for scheduling, follow-ups, and general inquiries

- Support client onboarding, communications, and documentation

- Ensure a polished, professional client experience aligned with the firm's brand

Marketing Support

- Assist with marketing initiatives including social media, website updates, and project documentation

- Help coordinate photography, content organization, and marketing calendars

- Support brand consistency across communications and materials

Finance & Accounting Support

- Assist with invoicing, accounts receivable, and accounts payable

- Track expenses, purchase orders, and vendor invoices

- Support basic bookkeeping and coordination with external accountants

Qualifications & Skills

- Proficiency in Mandarin or Cantonese is preferred, but not required.

- 2+ years of experience in an administrative, operations, or business support role is preferred, but not required. (design, architecture, or creative industries preferred)

- Exceptional organizational skills and attention to detail

- Strong written and verbal communication skills

- Comfortable managing multiple priorities in a fast-paced environment

- Proficient in Microsoft Office and/or Google Workspace; familiarity with design or accounting software is an asset

- Professional, discreet, and client-focused demeanor

- Interest in interior design, luxury brands, or creative businesses is highly valued

Application Process:

To apply, please submit your cover letter, resume, portfolio, and salary expectations in PDF format via email.

Join us in shaping extraordinary interiors.

Job Type: Full-time

Pay: $40,000.00-$55,000.00 per year

Benefits:

On-site parking Paid time off
Work Location: In person