Job Description

Job Title
Analyst, Programmatic (P&O)
Reporting to
Planning Associate Director or Planning Director
Based at
PHD Toronto
Working for PHD Canada
PHD Canada, with 40 years of Canadian history, are part of a Global network, and bring the breadth of global strength and the depth of local expertise to Canadian brands.
Our people make the difference, striving to be the most strategic and creative-led media agency in a data and tech world that delivers growth for our clients.
We are a culture of thought-leadership, creativity and innovation.
We believe in our people and delivering great work for our clients. It is these ambitions that make PHD a great company to work for as well as rewarding work via client accolades and industry recognition.
Some additional benefits you get by being part of PHD include:

• Learning: Both in person with your manager, within the agency and through an online platform that brings internal and external learning together 24/7.

• Beer Club

• Events organised by the social committee throughout the year

• Big Hug - PHD's very own CSR initiative driven by our people and their passions for the greater good

• Access to industry events

• Discounted Gym membership

• Flexible Health benefits

• OMG mentorship program

WHAT WE ARE LOOKING FOR
We are looking for a dynamic and passionate Budget Project Coordinator who will support the Client Services team by delivering accurate and timely administrative, project coordinator, and reporting support.
Main Responsibilities:

• Be responsible for all activities related to client budget project management from the point of receipt of the client's approval to spend at the front-end to the compilation and presentation of the budget report and review accounts receivable on the back-end.
• Provide core support, as well as overall supervision of the budget project management workflow.
• Act as the single dedicated point of contact for all aspects of client billings for assigned Client Service Team:

• Act as a liaison between the Client Services and Finance teams
• Ensure the billing process is completed accurately, on time, and within the approved budget.
• Coordinate invoicing, and assist in the development of monthly Budget Control Reports and billing/aging reports
• Review and analyze accounts payable
• Assist the Cilent Services Team in the development and preparation of custom and templated reports across various clients. Includes but not limited to:

• Campaign pre- and post-buy reports
• Global/corporate reports
• Client & team status reports
• Vendor commitment tracking
• Establish and nurture strong client relationships, serving as the primary contact for all client budget management deliverables and troubleshooting as needed to meet client expectations.
• Monitor and train staff involved in the various billing processes to ensure compliance of contractual obligations in client services delivery
• Review of all media purchases for assigned cilents
• Track discrepancies;
• Review and analyze accounts payable;
• Attend periodic internal client-related or departmental meetings
• Be responsible for the presentation of the Budget Report to client(s)
• Provide additional administrative support to Cilent Services Team on ad hoc projects
• Ensure the accuracy and quality of all documents
• Maintain confidentiality of client information
• Attend periodic internal client-related or departmental meetings

You are the desired candidate if you have:

• College/University degree in administration, accounting, or other equivalent degrees
• 1-2+ years' experience working in an administrative or project coordinator role
• Strong knowledge of Microsoft Office Suite software (Word, Excel, PowerPoint).
• Experience working in a Communications or Marketing Advertising environment (asset)
• Strong communication skills (written and oral)
• Ability to manage conflicting priorities in a fast-paced, deadline-driven environment
• Detail-oriented, and the ability to maintain a high degree of accuracy
• Strong organizational and multi-tasking skills
• Good stress management and priority management

WHY JOIN TOUCHE?
Touche! is a great place to work with friendly and dynamic team members. Some perks when working at Touche!:

• Full customizable insurance coverage that begins on your first day;
• Sharing sessions and continuing education to stimulate creativity and innovation;
• Rewards & Recognition program;
• Social Committee and Health & Wellness monthly events;
• Free breakfast, snacks, specialty coffees, and much more;
• Touche is the most creative/awarded agency in Canada and is a great place to learn your craft from the best.

OUR PROMISE
We want you to live an experience that matches your talent!
We are committed to providing you with multiple learning experiences and to help you develop your talent.
We offer a work environment that promotes the sharing of ideas and opinions, fun and success.
We offer you competitive remuneration and benefits that will make you say that choosing us was the best decision!
COMMITMENT TO IDEA
OMG is dedicated to cultivating a workplace that not only respects but actively champions Inclusion, Diversity and Equity through Action (IDEA). This commitment ensures that our workforce composition intentionally reflects the rich cultural mosaic of Canada with representation from various dimensions of diversity. It also drives how our team members, leadership, client services, employment practices, and relationships with all stakeholders are shaped.
We will process your personal data in accordance with our Recruitment Privacy Notice which is available on
OMG Canada s'engage a offrir un environnement de travail qui non seulement respecte, mais promeut activement l'inclusion, la diversite et l'equite par l'action (IDEA). Cet engagement a pour objectif que la composition de notre main-d'oeuvre reflete la diversite avec une representation des groupes sous-representes. Il determine egalement la facon dont les membres de notre equipe, notre leadership, notre service a la clientele, nos pratiques de travail et nos relations avec tou.te.s les intervenant.e.s sont faconnees.
Nous traiterons vos donnees personnelles conformement a notre avis de confidentialite en matiere de recrutement qui est disponible a l'adresse suivante

Skills Required