Job Description

Position Summary

The Bookkeeper plays a vital role in supporting the financial operations of the St. Mary's River Association, a nonprofit organization dedicated to the conservation and protection of the St. Mary's River watershed. This position is responsible for the day-to-day financial management, record keeping, and reporting to ensure transparency, accountability, and compliance with funder and regulatory requirements. In addition to the key responsibilities listed they may also be responsible for other financial duties as they occur. The ideal candidate is detail-oriented, organized, maintains confidentiality and comfortable working independently to support a small team and board-led organization.

Key Responsibilities:

Financial Record keeping

Record all income and expenses in the accounting system Maintain the general ledger and chart of accounts Reconcile bank and credit card statements monthly

Accounts Payable & Receivable

Process bills and reimbursements Prepare and issue invoices Track and follow up on outstanding receivables

Payroll & Staff Support

Process payroll and remit deductions to CRA Maintain employee payroll records and submit T4s annually

Budgeting & Reporting

Assist in preparing the annual budget Track spending against budget and flag variances Prepare monthly financial reports for the board & attend board meetings, if required Support grant tracking and expense reconciliation for funder reports

Compliance & Administration

Submit HST rebate claims bi-annually Prepare financial information for year-end reporting and annual review/audit Maintain organized digital and paper records for all financial documents Liaise with the external accountant, Treasurer, and CRA as needed

Qualifications

Bookkeeping or accounting diploma/certification (or equivalent experience) Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) Experience with nonprofit or charitable accounting (preferred) Strong organizational skills and attention to detail Understanding of CRA requirements for charities and payroll (asset)

Additional Assets

Experience preparing financial reports for grants or government programs Knowledge of the local community and/or conservation work

Hours & Compensation

This is a flexible, part-time contract position. The workload will vary depending on the time of month and year, typically averaging between 5 to 20 hours per month. Some months may require more attention (e.g., during payroll periods, budget development, and year-end), while others may involve minimal activity.

Hours can be arranged around your schedule, provided deadlines and key responsibilities are met.

Hourly rate will be competitive and based on experience

Minimum hourly rate $23

As this is a contract position, the successful candidate will be responsible for their own taxes and deductions.

Job Type: Part-time

Pay: From $23.00 per hour

Work Location: Hybrid remote in Sherbrooke, NS