Job Description

:

About Us:

Urban Solar is North America's leading manufacturer of off-grid solar energy systems for public transportation. Our mission is to enhance public safety and encourage transit use by improving bus stops with solar-powered lighting and digital display amenities. As Urban Solar continues to grow, we are adding to a passionate team committed to innovation, sustainability and operational excellence. Reporting to the Controller and working closely with Urban Solar's cross-functional team, the Bookkeeping and Administration Coordinator will play a key role in realizing Urban Solar's mission.

The Opportunity:

Urban Solar is seeking a Bookkeeping and Administration Coordinator to support the company's financial operations. This individual will be responsible for maintaining the books through accurate transaction posting, tracking inventory movements and managing vendor payments, as well as a variety of administrative tasks. This position is best suited for a candidate with a solid understanding of basic accounting principles, strong organizational skills and the ability to effectively prioritize and manage multiple tasks in a dynamic environment.

Key Responsibilities Include:

Accounts Payable

Receive, organize and process vendor invoices Track and receive inventory invoices as the components are physically received Manage credit card transactions and reconciliations Pay vendors via credit card as required Organize batches of bill payments for the Controller to process

Accounts Receivable

Enter sales orders received from the Sales and Operations departments Track shipments to customers from the warehouse Generate invoices and send out to customers Follow up with customers for payment on overdue invoices

Administrative Support (approximately 10% of time):

Manage orders of office supplies Manage miscellaneous office subscription plans Manage business registrations Other administrative tasks as required

Other:

Records regular intercompany transactions on a monthly basis Possibility to assist Controller with other duties as capacity permits

Required Qualifications:

1-2 years of bookkeeping experience

and/or

bookkeeping diploma or certificate

and/or

a degree or diploma in a related field Familiarity with Sage 50, Microsoft Office Suite and G-Suite, or similar systems Confident with learning new software and processes Professional communication skills Strong organizational and time management abilities

Additional Skills:

Experience working with modern ERP systems is an asset Experience working in a manufacturing environment is an asset Ability to identify opportunities for increased efficiency in accounting processes is an asset

Work Eligibility:

Candidates must be legally entitled to work in Canada on a permanent and unrestricted basis (e.g., Canadian citizen, permanent resident or holder of an open work permit with no employer restrictions). Sponsorship is not available for this position.

Location:

This position is based at Urban Solar's head office in downtown Victoria, BC.

Salary:

Full-time (37.5 hours per week)

Starting salary: $50,000 - $60,000

Benefits:

Urban Solar team members are entitled to extensive benefits including:

Monthly healthy team lunches Public transit/active commuting reimbursement Sparkling water, high-quality coffee and teas Teambuilding events and celebrations Company library Mentorship and coaching Working with an awesome team that is passionate about Urban Solar's mission of helping transit agencies build better, safer bus stops.
Following a three-month probation period, Urban Solar team members are entitled to the following additional benefits:

Comprehensive medical and dental benefits $1,000 annual education credit $500 annual health and fitness credit Minimum three weeks' vacation time from the start date of employment Urban Solar profit-sharing program Flex Fridays

How to Apply:

Please submit your CV and cover letter to careers@urbansolarcorp.com. Applications submitted directly within LinkedIn or Indeed will not be considered. If you are not currently based in Victoria, please address the reason for your desire to move to Victoria in your cover letter. If you are currently on a work permit, please outline the remaining duration of your work permit in your cover letter.
Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Company events Dental care Extended health care Paid time off Vision care Wellness program
Work Location: In person