Job Description

Why Zero Point Cryogenics

Do you have a passion for cutting-edge technology and the personality to work at a deep-tech company? Do you enjoy innovation and want to work on advanced technologies that are going to change the world? This is your opportunity to grow with a rapidly expanding deep-tech company, right here in Edmonton! We are a team of highly motivated, educated, and skilled individuals that work closely together to solve complex problems, and we want your input.

In our company, nobody is just a number. We put our people first, that's why one of our four values is 'Enjoy Life': work life and home life. At ZPC we work closely with all of our employees to build a flexible work schedule that meets their needs.

Our Values: ask us about them!

We are going to make mistakes in the Pursuit of Innovation. When we share our thoughts and ideas our best products will be Built Through Teamwork. We hold each other accountable to ensure that nothing leaves our facilities that does not meet our highest Standard of Quality. We spend time every day on tasks that bring us satisfaction and purpose with the intent to Enjoy Life.

What we do

At Zero Point Cryogenics we are growing quickly and commercializing our core product, dilution refrigerators, which are the primary low-temperature platform for quantum computers and quantum technology research. We design, engineer, fabricate, assemble, test, and install state-of-the art dilution refrigerators for our customers in quantum computing companies, as well as university and government labs. Born from a low-temperature physics research group, with a focus on low-temperature excellence, at ZPC innovation is in our roots. We are continuously improving our current systems and developing new systems to meet the varying needs of our customers.

Who we are looking for

If you do not meet

some or all of the below qualifications, and believe you would still be a strong candidate,

please apply.*

We are looking for a hands-on problem solver to fill the role of Bookkeeper and Administrator as part of our growing team. Our ideal candidate will be accustomed to full cycle accounting and working in a fast-paced environment where priorities can easily change. They will be able to prioritize concurrent projects and be passionate about doing so in a detailed and organized manner. The organization and structure of our front end office is critical to ensure the success of our corporation as a whole. While it will continue to be a team effort, our ideal candidate will take ownership of the internal accounting, bookkeeping and office administration tasks, with approximately 75% of time being dedicated to accounting and bookkeeping, delegating when appropriate. This role is integral to our success as we commercialize our core product. The ideal person for this role is enthusiastic to step into this developing position and grow with us.

What you will do

Working closely with our leadership team, you will oversee the day-to-day bookkeeping and administration that keep our company running smoothly. On the finance side, you'll maintain accurate records, reconcile accounts, process payroll, manage payables and receivables, and prepare regular financial reports to support decision-making. On the administration side, you'll help coordinate training and certifications, support employee onboarding, administer benefits and PTO (Personal Time Off), and keep employee records up to date. This role offers the opportunity to build deep knowledge of our systems and processes while contributing to both the financial health and employee experience of the company. We expect you to ask questions, learn, grow, and take initiative in improving how we work.

Bookkeeping

Maintain accurate and up-to-date records of all financial transactions. Reconcile bank, credit card, and loan accounts on a regular basis. Record vendor invoices and expenses and prepare and process payments to suppliers. Generate and issue customer invoices and record incoming payments and deposits. Track overdue accounts and follow up on collections. Prepare and process employee payroll. Ensure proper deductions for taxes, benefits, and other withholdings. Maintain payroll records and prepare year-end reports (T4, W-2, etc. depending on country). File and remit sales tax, GST/HST, VAT, or similar as required.Assist with year-end tax preparation and provide documents to external accountants. Maintain compliance with local, state/provincial, and federal regulations. Prepare monthly, quarterly, and year-end financial statements (P&L, balance sheet, cash flow). Provide financial reports and summaries to management for decision-making.Support budgeting and forecasting efforts.
Administration

Enroll employees in First Aid, WHIMIS, and other courses as assigned. Track and request updated certificates for expiring ones. Schedule performance review meetings. Administer employee benefits, including answering benefits-related queries, adding new hires on the Manulife portal and submitting Short/Long-term disability claims. Assist in submitting Evidence of Insurability claims in collaboration with our Benefits Consultants/Brokers. Manage Flexible Paid Time Off requests by tracking, reconciling, and sharing all current employees' PTO balances with the Board and HR on a quarterly basis. Coordinate interviews, Conduct reference checks for shortlisted candidates. Send rejection emails for unsuccessful candidates. Distribute office keys, alarm codes, and welcome swag (T-shirt, stickers, pen, etc.) to new hires. Assist with conducting Orientation meetings for new hires as needed. Maintain employee files, and keep an up-to-date Excel sheet with current employees' titles, salary changes, and last salary change dates. Coordinate, book travel including flights, hotels and car rentals for executives, sales and service team members Support Marketing with coordination and logistics for conferences Work with our Social Committee to plan and coordinate monthly team events Manage the third party cleaning of facilities Ensure the overall cleanliness is maintained in our office spaces and regular maintenance is completed.

You can succeed in this role if you have:

Have manufacturing accounting experience Strong organizational skills Forward-thinking thought process keeping one eye on the future The ability to speak with candor in a respectful manner Accurate and detail-oriented, particularly as it relates to data entry Solid experience with Microsoft 365 software (Outlook, Word, Excel, Teams) and Google Software (Docs, Sheets, Drive, Meet) Excellent time-management skills to meet firm deadlines Flexible, open thinker Motivation and work ethic to stay engaged in a fast-paced, creative, problem-solving environment Willingness to help the team overcome obstacles even if it's not in your job description Exceptional communication and interpersonal skills, both oral and written, with the ability to clearly articulate ideas and challenges with a collaborative attitude Sense of responsibility for quality of work, accountability for mistakes, and desire for continuous improvement Willingness to take on unfamiliar tasks and to help the team learn what you figure out Openness to respectfully take guidance and training from management and coworkers A sense of ownership for the space that you are working in Excellent work history and solid references

Strong candidates will have:

Experience with full-cycle accounting Experience working in an accounting software QBO or Odoo including data entry, account reconciliation, and budgeting Proficient computer skills specifically with Microsoft and Google software Excellent time-management and task-prioritization Documentation skills to create internal and external documentation relating to your work Ability to work with a high-degree of independence and integrate cohesively within the team Ability to multitask, prioritize duties, and quickly assume new tasks as required
*If you do not meet

some or all

of the above qualifications, and believe you would still be a strong candidate,

please apply.

Compensation

All employees will be eligible to participate in benefits and profit sharing programs as they become available.

Location and Schedule

Our shop is located at 9773 45th Ave NW, Edmonton. This position is full-time Monday to Friday, starting between 7am-9am. We aim to create a flexible work schedule that allows our employees to meet obligations outside of work; however, there may be irregular hours to meet certain deadlines and we will be required to track our time for project costing. We expect the candidate to work the necessary hours to complete all tasks; however, salary is based on the position and is not on an hourly basis. Only local applicants or those who can relocate themselves will be considered.

Please note that only those selected to continue in the application process will be contacted.

Job Type: Full-time

Work Location: In person