Job Description

About the Role

Our boutique property is seeking a professional, organized, and enthusiastic

Junior Bookkeeper/Administrator

to support our daily operations. This individual will play a key role in maintaining smooth office administration, assisting with bookkeeping, and strengthening our corporate sales initiatives.

You'll be the bridge between management, corporate clients, and our operations team, helping to ensure every detail runs seamlessly and every client interaction reflects our brand's personalized hospitality.

Key Responsibilities

Administrative Support:

Manage general office operations, correspondence, purchasing, and inventory tracking.

Corporate Sales Support:

Research and contact potential corporate clients. Create engaging

sales pitches and proposals

tailored to client needs. Develop and execute

email marketing campaigns

for corporate packages. Serve as the

primary point of contact

for corporate accounts, ensuring exceptional communication and service.

Bookkeeping & Financial Assistance:

Assist the Accountant with

bookkeeping tasks

, including

journal entries

,

expense tracking

, and

monthly reconciliations

. Maintain and organize financial records using

QuickBooks

(must be proficient). Process invoices, receipts, and vendor payments accurately and on time.

Guest & Client Communication:

Respond to

emails and phone inquiries

in a professional and timely manner. Collaborate with front office and management to coordinate guest needs and group bookings.

Operational Support:

Assist the General Manager in administrative and project-based tasks. Coordinate

office purchases, returns, and supplier relations

.

Required Skills & Abilities

Strong

proficiency in QuickBooks

, MS Office (Word, Excel, Outlook), and Google Workspace. Excellent

written and verbal communication skills

. Proven ability to

create persuasive sales materials

and conduct outreach campaigns. High level of

organization and attention to detail

. Ability to

prioritize tasks and work independently

in a fast-paced environment. Strong sense of

confidentiality and professionalism

. A

customer service mindset:

friendly, polished, and proactive in client interactions. Solid understanding of

basic accounting principles

.

Preferred Qualities

Warm, approachable personality with a

hospitality-driven attitude

.

Creative thinker

who can craft compelling sales and marketing messages.

Flexible and adaptable:

able to wear multiple hats and support wherever needed.

Problem solver

with a "get it done" mentality. Appreciation for

design, presentation, and guest experience,

aligned with boutique hotel culture. Previous experience in

hospitality, travel, or tourism

is required.
Job Type: Full-time

Pay: $18.00-$21.00 per hour

Benefits:

Casual dress On-site parking Profit sharing Vision care
Ability to commute/relocate:

Squamish, BC: reliably commute or plan to relocate before starting work (required)
Experience:

QuickBooks: 3 years (preferred) Bookkeeping: 3 years (preferred)
Work Location: In person