Job Description

About Westcoast Roofing Systems

Westcoast Roofing Systems is a growing roofing contractor focused on quality workmanship, strong customer relationships, and disciplined operations. As a small but expanding company, we value people who are dependable, detail-oriented, and comfortable taking ownership across multiple functions.

About the Role

We are seeking a Bookkeeper & Administrative Operations Coordinator to support the financial, administrative, and operational needs of the business.

This role is ideal for someone who enjoys working in a small-company environment where no two days are the same. While the core responsibility is full-cycle bookkeeping, the role also includes payroll, collections support, administrative coordination, compliance tracking, and inside sales assistance.

You will work closely with Ownership and the Operations Manager and will play a key role in ensuring financial accuracy, process adherence, and smooth day-to-day operations.

Key Responsibilities

Bookkeeping & Finance

Perform full-cycle bookkeeping and month-end close

Prepare monthly financial statements

Compile month-end accruals and submit to Ownership for review

Manage accounts payable, including invoice posting and vendor payments

Prepare and issue customer invoices based on Ownership instructions

Support collections efforts, including:

Weekly aged accounts receivable reporting oFollowing up with customers on overdue balances oCommunicating AR status and risks to Ownership
Manage scheduled payments to lenders

Maintain owner mileage logs

Payroll

Process biweekly payroll accurately and on time

Administer vacation, holiday pay, and payroll-related employee requests

Ensure payroll compliance

Administration & Operations Support

Answer inbound phone calls and route inquiries as appropriate

Enter and maintain job information and documentation in Evernote

Retrieve and organize archived job notebooks

Draft and respond to client and internal emails

Communicate initiatives and updates to field staff

Provide administrative support to the Operations Manager

Book appointments and manage calendars as required

Provide limited personal assistant-style support to Ownership

Manage Company Social Media Accounts

Compliance, Warranty & Vendor Programs

Complete warranty registrations through GAF and other manufacturer portals

Manage GAF points programs (learning points, tracking, redemption)

Maintain insurance documentation (liability, automotive, etc.)

Track and renew business licenses

Manage landlord requirements, including annual lease renewals

Process & Accountability

Reinforce adherence to established internal procedures

Monitor execution of operational processes, including:

Safety form completion Inventory procedures and documentation Flag non-compliance or process breakdowns to Ownership or Operations

Inside Sales Support

Draft customer quotes and proposals

Vet pricing and scope with Ownership prior to sending

Send approved quotes to customers and track follow-ups

Qualifications & Experience

3+ years of bookkeeping or accounting experience

Full-cycle bookkeeping and month-end close experience

Payroll processing experience

Strong proficiency with cloud-based accounting software (e.g., Sage 50, QuickBooks Online)

Excellent organizational skills and attention to detail

Strong written and verbal communication skills

Ability to manage multiple priorities independently in a remote environment

Key Attributes for Success

Highly reliable and process-oriented

Comfortable holding others accountable to established procedures

Proactive, self-directed, and solution-focused

Professional and discreet when handling sensitive financial and personal information

Compensation

CAD $50,000 - $60,000 per year, depending on experience and qualifications.

Why Join Westcoast Roofing Systems?

Fully remote role with long-term stability

High level of trust and autonomy

Direct exposure to Ownership and business decision-making

Opportunity to play a meaningful role in a growing company

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care
Work Location: Remote