Job Description

The Registrar's Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Associate Director, Academic Regulations, the Assistant Registrar, Convocation and Special Projects is accountable for all logistical aspects of Convocation ceremonies. The incumbent manages the efforts of various Registrar's Office staff members to ensure deadlines are met, new initiatives are met, and all aspects of Convocation run smoothly for approximately twenty ceremonies and 4,200 graduates per year. As a member of the Academic Regulations team, this position will contribute to the successful execution of high-impact and high-profile special projects.
Key Responsibilities

• Accountable for all administrative aspects of approximately twenty Convocation ceremonies coordinated by the Registrar's Office including coordination, logistics, execution, and evaluation.
• Develops and monitors critical paths for all convocation operations to include timelines, logistical details of student and guest related elements, and a full range of support and coordination of services related to convocation. Implements proper protocol and procedures in keeping with the values of the University.
• Coordinates efforts by various Registrar's Office staff members to ensure deadlines are met, new initiatives are followed, and all aspects of Convocation run smoothly.
• Responsible for execution of activities and events related to high-impact and high-profile special projects, with multiple stakeholders, related to core business of the Registrar's Office.
• Develops a detailed plan and implements special projects related to strategic initiatives.
• Manages project scope, schedule, risk management and assessment of special projects, as assigned.

Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Undergraduate degree plus a minimum five years' related work experience in progressively responsible roles (or an equivalent combination of training and experience).
• Demonstrated ability to work under pressure independently with close attention to detail, and the ability to establish priorities in order to meet conflicting deadlines.
• Excellent communication, organization, and interpersonal skills.
• Proven professional event planning management with strong leadership skills.
• Demonstrated ability to work collaboratively.
• Proficiency in MS Office Suite, web content management and basic publishing tool.

Assets

• Experience with organizing special events or in a university setting.
• Certificate in Project Management.
• Familiarity with Banner.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie's core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .
Posting Detail Information
Number of Vacancies 1
Open Date 05/08/2025
Close Date 05/15/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents * Rxc3xa9sumxc3xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter