Job Description

: Assistant, Real Estate Corporate Services – Real Property Asset Management Contract Duration: Approximately thirteen (13) months Reports To: Manager, Real Property and Facility Acquisitions
Reporting to the Manager, Real Property and Facility Acquisitions in this role you will provide and coordinate administrative support for team members in the Real Estate section and to the Director of Real Property Asset Management (RPAM).
Responsibilities:

• Maintain and process administrative records
• Coordinate agenda material, preparing/recording of meetings, and distributing minutes for monthly Real Estate Team meetings
• Maintain up to date computerized record inventory
• Organize and maintain appropriate files
• Follow-up on systems and track documentation/reports for the Real Estate Team’s section
• Assist with the section’s Financial Data Management
• Type Real Estate documents, by-laws, reports and other legal documents
• Monitor invoices and process payments
• Input title registration information into the database, and undertake special projects as assigned
• Daily administrative tasks including but not limited to monitoring of general Outlook mailbox, calendar management, various internal Real Estate circulations.

Qualifications:

• Successful completion of a post-secondary legal secretarial or legal administrative assistant program plus a minimum of three years relevant legal and real estate experience, or an equivalent combination of experience and education
• Advanced computer skills, including MS Word, Excel, Access, Imaging, PeopleSoft, DocuSign
• Effective time management and organizational abilities
• Demonstrated ability to take initiative
• Detail oriented
• Excellent verbal and written communications skills
• Demonstrated sound judgment and problem solving skills
• Ability to work independently or as part of a team, and manage changing multiple tasks and priorities under time constraints

Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at 10 Peel Centre Drive. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

Hours of Work: 35 hours per week

Interview: Our recruitment process will be completed with video conference technology.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.


New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.

The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted. About Us: The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region. Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work we're focused on to bring this vision to life. To learn more about the Region of Peel, explore peelregion.ca. Additional Information:
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.