Job Description

Ascend Pediatrics is a multidisciplinary practice that works with families within Calgary and surrounding areas. We have a clinical space in Cochrane, AB and are flexible with working within the community and family homes within Calgary, Cochrane, Airdrie and Surrounding Areas. We provide home, community and clinic support for kids of all ages and abilities! Our growing team includes pediatric occupational therapists, psychologists, speech language pathologists, behavioural consultants and therapy aides. Currently, we are looking for a passionate and dedicated Assistant Administrator to support our day to day clinic operations and client services.

We are seeking a highly motivated, emotionally intelligent, and detail-oriented individual to join our team. This person will work closely with our Clinic Manager to maintain the day to day structural organization of the clinic and keep up with communication both within the Ascend Team and with existing and prospective clients. The ideal candidate will have office administration experience and be able to accommodate the growing needs of our practise with regards to an evolving clinic schedule.

The candidate must have excellent verbal and written communication skills, particularly through phone and email. Candidates must be able to quickly adapt to new tasks and must be willing to learn. It is important that the candidate can think on their feet and knows how to take initiative. The successful candidate should have excellent customer service skills and conflict resolution skills. The ability to think and work creatively will benefit you in this position.

The successful candidate will work well in a team setting, having the ability to handle several tasks in an organized manner at any given time. The role will require you to assist all staff on completing assigned projects in a timely manner.

Key Responsibilities

Maintain excellent relationships with employees, clients, and external contacts Maintain the general organization of the office space and inventory of office supplies Respond to public inquiries regarding our services Assist clinic staff with administrative tasks Edit documents for accuracy and formatting Maintain strict confidentiality with regard to business and client information Ensure timely communication to therapists of matters of a pressing nature Maintain the organization of physical and electronic files Other administrative duties as assigned
Skills:

Strong communication skills Strong multi-tasker Organizational and administrative skills Strong document production skills Well organized and able to develop office organization practices High-level knowledge of systems management and best practices Ability to research high-level topics quickly and in detail Strong project management skills Proficient in Google Workspace Knowledge of data and administrative procedures Attention to detail Ability to coordinate and manage projects among other team members Excellent time management skills Ability to adapt to new tasks quickly
Experience in the pediatric, mental health or health field will be considered an asset.

This will be a full-time position that consists of daytime, evening, and weekend hours. If you feel you are the best candidate for this position, please submit your cover letter and resume to tell us why you are the perfect fit for this career!

Job Type: Full-time

Pay: $19.00-$25.00 per hour

Benefits:

On-site parking
Work Location: In person