Job Description

Job Summary

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The Assistant, Accounts Payable performs a variety of financial services duties following established procedures to operationally support the Financial Services department of the Calgary Public Library. Key duties include financial data entry and management, payment and receipt management, and ensuring fiscal documentation, reporting and policy compliance with a focus on accounting principles and practices.

Responsibilities and Activities

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Accounts Payable Duties:

Processes invoices for payment, including checking for approvals, coding and issuing of cheques; reconciling supplier invoices to statements; and creates and maintains files of purchase orders and paid invoices.

Organizational Risk Management:

Conduct data entry into risk management models, and review and verify it for accuracy. Supports purchase card compliance, reporting, and inquiries, and creates employee accounts aligned with approval limit compliance.

Operational Compliance:

Follow a range of mandatory procedures to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct. Contributes to financial services projects and reporting.

Data Collection and Support:

Perform data entry tasks, including data verification. Assess compliance with established standards and protocols for parts of routine inquiries.

Document Preparation:

Use Library accounting office software to carry out formatting of communications and routine reports.

Document Management:

Maintain files and records.

Qualifications

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High School Diploma, or GED equivalent, required. Related post-secondary training an asset. Six months or more of related accounting professional experience preferred. Demonstrated knowledge of applicable accounting and computer technologies. Strong internal and external customer service skills required. Demonstrated attention to detail. Demonstrated ethical decision making and policy compliance. Successful completion of specified computer technology tests and background checks.

Additional Information

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PHYSICAL AND COGNITIVE DEMANDS



Lifting up to 10 kg required. Physical demands associated with using a computer for long periods of time. Mental demands associated with simultaneous and multiple priorities, multi-tasking, and a dynamic work environment. * Contributes in a team/collaborative environment