Job Description

We are seeking an AP Clerk with additional responsibilities in office coordination to join the A.R. Thomson Group Inc. accounting team. In this multifaceted role, you will be the face of our Surrey office, providing essential support to our operations. Your responsibilities will include managing accounts payable, handling front-desk reception duties, and coordinating administrative tasks to support various departments. Your organizational skills, excellent customer service, and ability to multitask will ensure the smooth and efficient operation of our office.

About Us

As a national leader in Fluid Sealing and Containment solutions since 1967, A.R. Thomson Group Inc. plays a pivotal role in advancing product performance and reliability for our clients' critical equipment. Our commitment to innovation helps in reducing emissions and protecting the environment, making us a key partner to some of the most prestigious and environmentally conscious companies in Canada. Our well-established brands and products are recognized across the industry for their quality and impact.

Why Work with Us?

We offer a comprehensive salary and benefits package. Opportunity for development and progression within a supportive team culture. Be part of a team that values collaboration and continuous learning. Extended health coverage, a company-matched pension plan, and education subsidies.

Key Roles & Responsibilities

Manage accounts payable, including posting PO invoices and reconciling vendor statements. Act as the primary point of contact for our office, providing a professional and welcoming experience for visitors, customers, and vendors. Efficiently handle the switchboard, direct calls, manage incoming and outgoing mail, and maintain the reception area. Coordinate office supplies, service for office equipment, and keep common areas such as the staff kitchen neat and well-stocked. Assist in arranging travel, meeting spaces, and company events, including holiday parties and team gatherings. Support the sales team with invoicing, processing credits, handling customer inquiries, and assisting with A/R collections. Maintain organized filing systems for all invoices, packing slips, and essential records. Provide administrative support to senior management and assist with cross-departmental tasks. Prepare onboarding materials, take meeting minutes, and generate reports. Develop and maintain spreadsheets, presentations, and other administrative documents as needed.

Qualifications & Requirements

At least 2 years of experience in a receptionist, administrative, or clerical role, with a focus on accounts payable. High school diploma required; post-secondary administrative training is a significant asset. Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with ERP systems. Ability to multitask, prioritize, and handle a variety of administrative duties efficiently. Excellent verbal and written communication with a strong customer service approach. Accuracy in data entry and record-keeping. Ability to maintain confidentiality and represent the company in a positive manner.
If you have the skills, enthusiasm, and desire to contribute to a dynamic team, we welcome your application!

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

Company events Dental care Employee assistance program Extended health care Vision care
Application question(s):

Please share a link to your LinkedIn profile if you have one.
Experience:

Accounts payable: 2 years (required) Administrative: 2 years (required)
Work Location: In person