Job Description

We are looking for a reliable and organized

Administrative Executive / Office Coordinator

to join our Oakville office. The ideal candidate will be the first point of contact for clients and will play a key role in maintaining smooth day-to-day operations.

Responsibilities:

Greet and assist clients in person and over the phone Open and manage client files and documentation Schedule and manage appointments Answer and route incoming calls in a professional manner Perform general administrative and clerical tasks, including filing, scanning, and data entry Draft and respond to emails as needed Maintain organized records and digital filing systems Manage office supplies and coordinate with vendors when needed Use Microsoft Office Suite (Word, Excel, Outlook) proficiently Support internal team members with administrative tasks

Qualifications:

Previous experience in an administrative, reception, or executive assistant role preferred Strong communication and interpersonal skills Proficient in Microsoft Office and general computer literacy Highly organized with great attention to detail Professional demeanor and customer service skills Ability to multitask and work independently
Job Types: Full-time, Permanent

Pay: $17.20-$23.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events On-site parking Paid time off
Ability to commute/relocate:

Oakville, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you drive?
Work Location: In person

Application deadline: 2025-07-25
Expected start date: 2025-07-28