Job Description

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Job Details
Alumni Relations Coordinator - Signature Events and Programs - (991366.3)
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Organizational Unit
University of Victoria -> VP External Relations -> Alumni Relations
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
6 October 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$62,989.00 - $81,896.00
Additional Posting Information
Please note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
SG7
Start Date
10/1/2025
End Date
9/30/2026
Employee Group:
PEA - Term
# of Hires Needed
1
Category
Advertising/Marketing
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Hybrid Work Arrangement*
The salary range for this position is:

• Recruitment range: $62,989 - $69,444 starting salary determined by the PEA Collective Agreement.
• Performance range: $81,896 salary range ceiling is available through annual performance increases.

Job Summary
Mandate:
As part of the Alumni & Development unit, and under the leadership of the Director, Alumni Relations, the UVic Alumni Relations office works in partnership with the UVic Alumni Association to inform and engage to inspire a proud community of alumni to help enhance UVic's external profile and positively influence the success of the university.
Reporting to the Alumni Relations Manager, the Alumni Relations Coordinator - Signature Events and Programs develops and implements strategic Alumni Relations events, programs, and services, designed to strengthen alumni relationships with the university and the Alumni Association.
Objectives:
The Alumni Relations Coordinator - Signature Events and Programs oversees comprehensive event planning, management, and analysis. This involves leading Signature Events programming, innovating alumni outreach, managing logistics and budgets, leveraging data-driven insights for continuous improvement, and fostering strategic partnerships to enhance alumni experiences and reputation. The Alumni Relations Coordinator is also responsible for developing and implementing key alumni programs and services, such as the Alumni ONECard program, mentorship programming, and other strategic projects to increase overall alumni engagement.
This role will be required to work independently and demonstrate a high level of initiative while being in a dynamic team environment where flexibility and multi-tasking is essential. Flexibility to work weekends and/or evenings for events is required.
Job Requirements
This position requires a level of education, training, and experience equivalent to a bachelor's degree plus 2 years of relevant experience. An equivalent combination of education, training, and experience may be considered
Knowledge, skills, and abilities include:

• Demonstrated commitment to valuing the principles of truth, reconciliation, and respect, equity, diversity, and inclusion, and contributing to an inclusive working and learning environment.
• Proven ability to manage events and projects effectively, including knowledge of event planning and management best practices.
• Proficient in MS Office, SharePoint, and Teams.
• Excellent analytical, critical thinking, and problem-solving skills.
• Exceptional communication skills, both written and verbal.
• Takes initiative, a self-starter, and creative team player.
• High level of organization, attention to detail, and ability to prioritize.
• Ability to work independently and collaboratively in a team environment.
• Commitment to excellent customer service and experience working with the public.

Assets:

• Experience working in a post-secondary Alumni and Development environment.
• Familiarity with Raiser's Edge, RE NXT, NetCommunity or similar.

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required