Job Description

The University is seeking applications from energetic and motivated individuals to join the Shipping & Receiving area in the new Faculty of Medicine building. This position requires an individual who is efficient in a multi-tasking work environment, and who has high levels of competencies in office-related computer technologies and all online UPEI systems, an ability to work independently, excellent analytical and planning abilities, strong motivation and sound interpersonal skills.
What We Offer:

• Comprehensive Health and Dental
• RRSP Contribution
• Tuition Waivers
• Health and Wellness on Campus available to staff

RESPONSIBILITIES:
Provide core operational and administrative support for the shipping & receiving activities in the shipping & receiving area located in the Faculty of Medicine building. These core functions include:

• Processing of all incoming and outgoing shipments
• Processing of all incoming and outgoing mail
• Receiving and handling all deliveries from carriers
• Ensure sensitive goods are stored properly
• Troubleshoot incomplete information on shipments to ensure all proper documentation is included for a safe and seamless delivery
• Enter pertinent data for all incoming shipments into a computerized manifest system to ensure proper tracking
• Arrange outgoing shipments with the most advantageous carrier
• Responsible for tracking incoming and outgoing shipments and mail
• Provide reports and statistics as required
• Provide backup support to procurement services staff with the purchase order function, vendor creation and maintenance, credit card processing and reconciliations, customs clearance and inquiries

QUALIFICATIONS:

• Post-secondary education in an administrative assistant program with two years related experience, or an equivalent combination of training and experience
• Skills in office management and proficient in Microsoft Word, Excel, Moodle, E-Mail usage, myUPEI, Google docs, Internet searches and data management programs considered an important asset
• Demonstrate superior customer service orientation and attention to detail
• Strong time-management, organizational and interpersonal communication skills
• Strong analytical and problem-solving abilities
• Must be able to work independently and as part of a team
• Ability to work with minimal supervision and establish priorities in a fast-paced multi-tasking environment
• Able to maintain confidentiality and discretion

Application Instructions:
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).