Job Description

Position Information

Position Title

Admissions Coordinator

Department/Unit

Student Recruitment & Marketing

Location

Halifax, Nova Scotia, Canada

Posting Number

S206-25

Employee Group

DPMG

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$52,516 -$70,146 per annum

Classification

ADM-04

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Office of Student Recruitment and Marketing is a dynamic unit playing a vital role in shaping the future of Dalhousie through recruitment and marketing efforts for undergraduate, course-based, and professional master's programs. As a broader part of the Office of Strategic Engagement, SRM leads strategic initiatives to attract a diverse and talented student body, while also managing critical marketing efforts that support the university's brand and enrollment goals. Reporting to the Manager, Admissions Operations, the incumbent is responsible for the coordination of the work of the Admissions Clerk team within the Office of Student Recruitment and Marketing (SRM). The team contributes to the daily operations of key functional areas of Undergraduate Admissions through the accurate and efficient processing and administration of admission files, documents, clean up reports and applicant inquiries and support. The Coordinator is responsible for ensuring the smooth and efficient operation of team processes and services, resulting in a positive experience for prospective students and their supporters, faculty, and staff.

Key Responsibilities

Direct, delegate and manage all staff and the daily workflow of the Admissions Clerk team. Manages the high-volume and time-sensitive email and other communications received by Admissions (a primary point of contact for the university for prospective students and supporters, faculty, and staff) through the appropriate resource allocation and prioritization. Oversee the scheduling and coordination of the complex, high-volume, deadline-driven admission and inquiry processing required to support the functions of the Admissions Clerk team. Process and upload all application and student record supporting documents including language test scores and Visiting Letter of Permission forms, entering university institution information into Slate (student information system) where necessary. Ensure the accuracy of information and records through quality analysis reporting and monitoring utilizing analytics and digital dashboards. Responsible for the effective management of administrative activities assigned by the Manager, Admissions Operations.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Undergraduate degree, plus a minimum of three to five years' related experience in a post-secondary environment (or an equivalent combination of training and experience). Knowledge of enrolment management practices and student information systems. Experience with supporting applications such as Microsoft Office programs.

Assets

Experience in customer service and staff supervision. Experience in academic records and information management. Experience with Slate (student information system). Experience in project management.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's

core

and

leadership

competencies, in particular:

Self-Awareness & Professionalism Respect & Inclusion Communication Service Adaptability

Additional Information

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed

here

.


Posting Detail Information

Number of Vacancies

1

Open Date

10/30/2025

Close Date

11/13/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19797